Reservations and Events Coordinator at BaxterStorey Ireland Ltd

City of London, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

16 Jul, 26

Salary

35838.0

Posted On

17 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Conference services, Event coordination, Reservations management, Customer service, Space utilization, Vendor management, Communication skills, Attention to detail, Organization skills, Problem solving, Client relations, Room reservations systems, Event planning

Industry

Food and Beverage Services

Description

Company Description Portico is defined by our unique culture – One that rewards hard work and dedication, empowers people to grow, with the belief that work should be fun and engaging! Our family is made up of many different people. We embrace diversity and believe in treating everyone equally to ensure that everyone has the same opportunities to grow, develop and progress in their careers. Job Description Portico is on the lookout for a sharp, proactive, people focused Conference Services and Events Coordinator (Reservations and Events Coordinator) to join our elite team at a leading American multinational investment bank and financial services company in the heart of the City. This is one of Portico’s flagship locations — a place where exceptional service isn’t just expected, it’s the standard. Our team is known for its intuitive approach, meticulous planning, and unwavering commitment to excellence. We’re the partner our client relies on to deliver seamless experiences, and we take pride in raising the bar every single day. About the role As our Conference Services & Events Coordinator, you’ll be the engine behind all meeting and event bookings. Working closely with the Conference Services Supervisor, you’ll take full ownership of the reservations process — ensuring every request is handled promptly, accurately, and in line with our booking guidelines. You’ll be the person who keeps the bigger picture in focus: Maximising space utilisation Managing requests with precision and pace Building strong relationships with onsite vendors Ensuring every detail is communicated clearly and delivered flawlessly This is a role for someone who thrives in a fast paced, high expectation environment and loves being at the centre of creating exceptional experiences. If you bring a can do attitude, natural organisation skills, and a passion for service that shines, we’d love to hear from you. Hours: 40 hours per week, 8.5 hours a day shifts between 08.00 - 18.30, Monday to Friday Salary: £35,838 per annum Qualifications What you’ll bring to the team A warm, friendly, and professional manner, with a genuine passion for delivering service excellence. A proactive, innovative mindset — someone who enjoys finding smart solutions and elevating the guest experience. Exceptional attention to detail, ensuring every booking, communication, and coordination task is handled with precision. Previous experience in reservations within a 5 star hotel or high end corporate environment — this is essential for success in the role. Familiarity with room reservations systems and event planning processes is highly desirable. Strong communication skills and the confidence to build effective working relationships with clients, colleagues, and onsite vendors. A motivated, can do attitude, with the flexibility to thrive in a fast paced, high expectation environment. Additional Information What's in it for you? Excellent holiday allowance Pension contributions, Life insurance Enhanced annual leave Recommend a Friend Bonus Scheme Thank you voucher scheme. 24-hour personal helpline for employees, providing counselling & information services. Access to Choices, our discounts and benefits platform which offers you fabulous savings for thousands of high street retailers, hotels, cinemas and many more. Our Training Academy provides excellent training and development opportunities for our people. Employment Type: Permanent Hours Per Week: 40.00 Salary: Up to £35,800

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Responsibilities

The Reservations and Events Coordinator will manage the end-to-end meeting and event booking process, ensuring high standards of service and space utilization. They will build strong relationships with onsite vendors and communicate details clearly to ensure flawless event delivery.