ABOUT WESTERN

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the “Western Experience” - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

ABOUT US

The Division of Housing and Ancillary Services strives to provide its residents and student staff with a work environment where academic success and personal growth are promoted. The Residence Life Team, comprised of full-time professionals and part-time student leaders, is committed to providing a supportive, inclusive community for students to live, learn, and flourish. As a team, we recognize the importance of providing a smooth transition into university and a healthy living and learning environment.

EXPERIENCE

• Excellent written and oral communication skills
• Previous leadership experience (Residents’ Council, Soph, Residence Staff, the University Students’ Council, etc.) is preferred
• Background in peer coaching, training, and event planning
• Technical skills, including PowerPoint, Keynote, Excel, Photoshop, etc.
• Superb organization skills & an ability to work in flexible, fast paced environments
• Ability to work effectively with Student Leaders
• Must reside in London and be available full-time throughout the summer
• The ROC will not carry any other Orientation or Residence Staff roles for the duration of the position

EDUCATION

• Must have completed 6 undergraduate terms
• Must be a full time student at Western (enrolled in minimum 3.5 courses), and expect to retain full-time student status for the duration of this appointment and during the 2026-2027 academic year

SKILLS, ABILITIES & EXPERTISE

• Have tacit knowledge and an awareness of the goals and priorities of Western University, the Orientation Program Strategic Plan, and Residence Curriculum
• Demonstrate responsible creativity in program planning and resource allocation
• Display strong interpersonal, communication, and relationship-building skills
• Demonstrate confidence and enthusiasm for nurturing Student Leaders
• Be familiar with promotional copy software and equipment (i.e., e-newsletters, posters, and videos)
• Be aware of campus and London learning and crisis support resources
• Be responsible, highly motivated, and willing to take initiative
• Planning, organizing, and problem solving
• Leadership and teamwork, working collaboratively with Head Sophs, Housing Administration, and campus partners

DUTIES AND RESPONSIBILITIES

• Coordinate and, as required, collaborate with the programming efforts of Residence Orientation Leadership Teams (Head Sophs and Programming Assistants) and Residence Life team
• Liaise with the University Student’s Council, including the USC Vice-President Orientation and Programming, supporting their assignment of Faculty Soph pairings and keeping them informed of any Housing-specific programs, training, for Residence Sophs
• Participate in Residence Head Soph and Programming Assistant interviews, and support the building placement process for Residence Sophs
• Help coordinate, develop, and participate in Leadership Team and Soph training/Orientation
• Attend and, as required, facilitate bi-weekly and as-needed meetings involving Residence Head Sophs, Leadership Teams, and Programming Coordinators, including HAS move-in planning meetings
• Host bi-weekly Residence Head Soph one on one meetings (including throughout the academic year)
• Develop, implement, and maintain the Residence Soph Field Guide, Soph recognition and recruitment initiatives, and other projects as required
• Attend all Head Soph & Leadership Team training sessions (Winter/Spring)
• Assist in the planning, coordination, and facilitation of Spring Soph Orientation, Leadership Team and Residence Soph Training during the Learning & Development Conference (August/September), and January Professional Development
• Assist relevant stakeholders in the planning, execution, and coordination of Residence Based Day, residence late-night events during Orientation Week, summer projects, yearlong program planning, Residence Staff and Soph Learning & Development Conference, Residence Soph appreciation, and other initiatives and events as required
• Participate as a member of the Residence Move-In-Day Committee
• Liaise with the UWO Bookstore and University Students’ Council and other suppliers ensure OWeek merchandise and uniform order deadlines are met
• Meet regularly, and as needed, with all applicable stakeholders to complete various duties of role, including maintaining building-specific budgets; planning, developing, and executing Soph Training; and sharing team-specific updates
• Establish and maintain positive rapports with the Head Sophs, Programming Assistants, and USC, while facilitating collaboration amongst all parties
• Create and send ongoing email newsletters to Leadership Teams to keep them informed of relevant information, including important deadlines, general updates, tips on things to prepare, and motivational material.
• Liaise with Head Sophs, Programming Assistants, and key Orientation stakeholders over the summer, establishing regular contact as appropriate
• Liaise with Housing’s Orientation Constituency Admin regarding Residence Soph-specific training, submitting relevant reports with summaries of activities and recommendations