ABOUT US

Augusta University is Georgia’s innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia’s cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia’s only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University’s distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcometotheboardofregentsuniversitysystemoffice is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18personnelconduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

JOB SUMMARY

The incumbent in this position is responsible for the daily oversight, coordination, and management of the residency program and fellowship activities; supports the Residency Program Director by handling day-to-day operations of the residency program, maintaining regulatory documentation for the program, and managing the residents and fellows assigned. Duties include, but are not limited to: management of budgets, coordinating resident interviews, monitoring of resident activities and coordination with agencies that provide oversight of the residency program (GME office, ABOto, ACGME, NRMP, ERAS); administrative responsibilities for the Residency Program Director to include administrative support, academic support, CME activities, and travel coordination, correspondence, assisting with credentialing and licensing packets; planning and coordinating CME symposia/graduation and other duties as assigned.

REQUIRED QUALIFICATIONS

Bachelor’s degree from an accredited college or university and one year of educational program or similar experience.
OR
Associate’s degree from an accredited college or university and four years of professional or administrative experience to include a minimum of two years of educational program or similar experience.
OR
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and seven years of professional or administrative experience to include a minimum of four years of educational program or similar experience.

PREFERRED QUALIFICATIONS

Bachelor’s degree or above from an accredited college or university in business and accounting.
Experience in an academic medical center and/or GME.
Experience with One45 or New Innovations.

KNOWLEDGE

Proficient in Microsoft Office and other computer software/databases or ability to learn.

SKILLS

Excellent interpersonal, written, and verbal communication skills.
Exceptional customer service, organizational, and time management skills.

ABILITIES

Ability to maintain confidentiality.
Ability to answer phone calls professionally.
Ability to multi-task and work independently.

Responsibilities to include, but are not limited to:
RESIDENCY PROGRAM: Coordinate and manage all functions for the department’s residency program to include
daily oversight, coordination and management of the residency program and fellowship activities; handling day-to-day operations of the residency program, maintaining regulatory documentation for the program and managing the residents and fellows assigned. Duties include, but are not limited to: management of budgets, candidate interviewing and selection, monitoring of resident activities and coordination with agencies that provide oversight of the residency program (GME office, ABOto, ACGME, NRMP, ERAS).
ADMINISTRATIVE ASSISTANT TO PROGRAM DIRECTOR: Serve as administrative assistant to the Residency Program Director. Activities include phone coverage, correspondence, preparation/planning for meetings and events to include CME activities, maintaining calendars, assisting with teaching material preparation, travel and lodging arrangements, travel authorization and expense statement processing, assisting with credentialing and licensing packets, and other duties as assigned.
CME SYMPOSIA: Coordinate CME Symposia (Porubsky Symposium/Chief Resident Graduation). Activities include, but are not limited to coordinating speakers and agenda, recruiting vendor sponsorship, facilitating event setup and breakdown, organizing annual golf tournament, coordinating graduation ceremony.
NON-ACGME FELLOW RECRUITMENT: Coordinate non-ACGME fellow recruitment efforts, onboarding, orientation and out-processing.
OTHER: Perform other related duties as assigned.