Residential Sales Administrator – Dublin 4

at  Lisney

• Location: Dublin 4
• Contract status: Full time, permanent
• Apply: Please send your updated CV and Cover letter to Human Resources at careers@lisney.com. Please reference LIS/ResidentialAdministrator012025.

SKILLS AND EXPERIENCE:

• Excellent attention to detail.
• Previous administration experience working in a busy environment.
• Excellent time management and organisational skills required. Ability to manage various tasks effectively and ensure deadlines are met.
• Maintains a polite, positive, and professional attitude in all interactions, representing the company well.
• Collaborative team player.
• Proficient in Microsoft Office software.
• An ability to build and maintain good networks internally and externally
• Demonstrate excellent communication both verbal and written skills and hold excellent interpersonal skills.
• Possess self-management skills and the motivation to efficiently plan and organise their own work time with a proactive approach.
• Handles routine work with limited supervision.

THE ROLE:

We are looking for an experienced, organised and diligent Administrator to join our Country Homes team. This is a fantastic opportunity to work for a premium, professional Real Estate Company.

ROLES DESCRIPTION:

• Actively manage diaries and actions list for all residential negotiators on the team.
• Draft PSRA Agreements, solicitors’ letters and other sales-related documents.
• Prepare Monday morning bulletins in accordance with agents’ instructions.
• Keep accurate and organized records of client communications, and property listings.
• Schedule viewings, meetings, and property inspections for sales agents and clients.
• Respond to client inquiries via phone, email, or in-person, ensuring to provide accurate information about properties, processes, or next steps.
• Provide support to sales agents by preparing necessary documents, gathering property information, and organizing viewings.
• Assist in the preparation and distribution of marketing materials such as brochures, window displays, pitch reports and online advertisements.
• Ensure that invoices related to sales are processed and filed appropriately in co-ordination with the Accounts team.
• Verify that all sales activities and documentation comply with legal requirements and company policies. Ensure AML & PSRA documents are obtained from all vendors.
• PO generation through Kefron.
• Support the preparation of financial forecasting and financial reporting
• Collaborate with Marketing, Accounts, and Compliance to ensure smooth operations.
• Schedule and prepare for team meetings, including preparing agendas and taking minutes.
• Regularly update RPS, Daft and MyHome, ensuring that all team members have access to the latest information.
• Handle general office duties such as ordering supplies, managing post, and keeping the office organized.
• Answering/directing of calls and assisting in ensuring all enquiries are actioned in a timely manner and providing optimum service levels.
• Filing, photocopying and other ad hoc duties as and when required.
• Confirm all appointments & inspections with negotiators and vendors verbally and by email.
• Update and maintain property list and collate same for distribution.
• Maintaining premium service levels as outlined by Director and HR.