Resource Management Advisor - Finance at OECD

Paris, Ile-de-France, France -

Full Time

Start Date

Immediate

Expiry Date

22 Jul, 26

Salary

5227.06

Posted On

23 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Budget planning, Financial reporting, Financial administration, Microsoft Excel, Data analysis, Resource management, Budgetary control, Financial compliance, Project management, Communication, Interpersonal skills, ERP systems, Procurement, Contract administration, Reporting

Industry

International Affairs

Description

Company Description The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting. The International Energy Agency (IEA) is an intergovernmental organisation with 32 member countries committed to advancing security of energy supply, economic growth and environmental sustainability through energy policy co-operation. The IEA operates as an autonomous body within the framework of the Organisation for Economic Co-operation and Development. Both the OECD and the IEA seek opportunities to work with an increasing number of non-member countries of growing importance to the world economy. The Agency aims to foster the contribution of the energy sector to economic development and environmental sustainability. Job Description IEA’s Financial Administration Team (FIN) has a key role in supporting the delivery of the IEA’s Programme of Work and Budget (PWB). The IEA is composed of approximately 450 staff with a regular annual budget of 36 MEUR. We have active voluntary contributions of approximately 70 MEUR, with annual voluntary contribution expenditure of 40 MEUR. The IEA also has 14.2 MEUR in annual publications and data revenue. We currently have an opportunity for a Resource Management Advisor to manage a wide range of regular budget and voluntary contribution duties as well as publications and data revenue. S/he will be responsible for providing regular financial reporting to several Directorates and Offices in the IEA, to work closely with the FIN Client Service Contact person as well as the HR support team. S/he will assist the Financial Administration Manager in reporting to the IEA Committee on Budget and Expenditure and draft and present reports and analysis to the Committee, as required. Main Responsibilities Manage the execution of the IEA's budget (regular budget and voluntary contributions) and co-ordinate the planning and management of expenditure in line with available resources and in conformity with OECD financial regulations. Participate in the application and negotiation process for new voluntary contributions, including drawing up budgets. Work in close consultation with the Office of the Legal Counsel of the IEA. Ensure voluntary contribution conditions are appropriate and acceptable to the IEA and the OECD. Manage all of the financial aspects of the acceptance procedure. Ensure donor conditions are equally respected during the life of the contribution. Advise project managers and assistants on the appropriate use of voluntary contributions. Plan expenditures on the different contributions in-hand, in close collaboration with project managers. Prepare interim and financial expenditure reports for donors along with the Client Service Contact person. Closely monitor due dates for financial reports and spending deadlines for all voluntary contributions, ensure timely spending out of all contributions. Provide regular budgetary reporting and analysis on regular budget and voluntary contributions to Directors and Heads of Division and ad-hoc reporting as necessary enabling them to make appropriate decisions for future expenditure. Flag and propose corrective action on abnormal or excessive consumption and identify and record savings from the staff budget for internal re-allocation. Bring any appropriate financial issues to the attention of the Financial Administration Manager. Foster and maintain excellent relations with colleagues in Directorates. Draft and present reports to the Committee on Budget and Expenditure on the Agency’s financial resources as required. Participate in the preparation of the IEA’s biennial Budget along with the Financial Administration Manager and contribute to the assembly of submissions for inclusion in the Programme of Work and Budget. Monitor and liaise regarding the administration of staff contracts with the HR support team. Contribute to the preparation, co-ordination and monitoring of staff plans and corresponding budget of the Agency and the financial implications of any staff movements for the Agency. Monitor and approve expenditure as appropriate (missions, procurement, invited experts etc.) and ensure conformity with OECD financial regulations for all expenditure and reporting. Liaise with the Office of the Legal Counsel for procurement and contracts as required. Represent the IEA in OECD administrative fora as required. Keep abreast of administrative reforms and systems in the Organisation and ensure the efficient implementation thereof in the IEA. Qualifications Ideal Candidate Profile Academic Background Post-secondary education, preferably in business administration, accounting or related discipline/or equivalent experience. Professional Background Proven experience in budget planning, administration and reporting. Demonstrated ability to interpret and apply financial rules and procedures of an organisation. Proactive and reliable, with the ability to take ownership of tasks and work both independently and as part of a team. Comfortable managing multiple priorities, staying organised, and meeting deadlines in a dynamic environment. Adaptable, solution-oriented, and able to respond positively to changing needs. Strong communication and interpersonal skills, with the ability to build effective working relationships across teams. Comfortable collaborating in an international, multicultural environment, including during busy periods. Tools Proficiency in the use of Microsoft Excel and other Microsoft Office applications. Knowledge of the Organisation’s financial and administrative systems and knowledge of other ERP solutions would be an advantage. Core Competencies OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1). There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade. To learn more about the definitions for each competency for levels 1-3, please refer to OECD-Core-Competency-Framework.pdf. Languages Fluency in one of the two OECD official languages (English and French) and a knowledge of, or a willingness to learn, the other. Additional Information Closing Date This vacancy should be filled by the end of September 2026, and applications should reach us no later than midnight May 17, 2026 (Paris time). Contract Duration 24-months fixed-term appointment, with the possibility of renewal. What the OECD offers Depending on level of experience, monthly salary starts at 5,227.06 EUR, plus allowances based on eligibility, exempt of French income tax. Click here to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025, all Official appointments will be made under the OECD’s new contractual modalities. Click here to learn more about what we offer and why the OECD is a great place to work. Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life. Please note that the appointment may be made at one grade lower in the specified job family, based on the qualifications and professional experience of the selected applicant. This vacancy may be used to create a pool of candidates for comparable positions, both for open-ended and fixed-term functions. Selection Process The selection process will include written assessments and panel interviews. The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities. The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal. Directorate: IEA Grade: GA5

Responsibilities

The Resource Management Advisor will manage the execution of the IEA's regular budget and voluntary contributions while ensuring compliance with financial regulations. They will also provide financial reporting, analysis, and support to Directorates and the Committee on Budget and Expenditure.