WHO WE ARE:

Strongpoint Partners is tech-enabled retirement services platform serving small- to mid-sized businesses with integrated retirement third party administration, recordkeeping, payroll, and HR solutions. Recognized as one of Inc. 5000’s Fastest Growing Private Companies in America and certified as a Great Place to Work, Strongpoint offers a suite of services that prioritizes accuracy, compliance, and reduction of regulatory risk for its clients, delivered by local client success teams that understand the nuances of the markets they serve. With a coast-to-coast network of 14 leading firms including HowardSimon, Jocelyn Pension Consulting, Retirement Strategies Group ("RSG"), Retirement Planners and Administrators ("RPA"), Pension Financial Services ("PFS"), Pollard & Associates, Carlson Quinn, SI GROUP, Retirement Planning Consulting Group ("RPCG"), Karel-Gordon & Associates, Cash Balance Actuaries, Pension Consultants, Inc. ("PCI"), Actuaries Unlimited ("AUI"), and CRP – California Retirement Plans ("CRP"), Strongpoint Partners combines a relentless passion for service and innovation with the experience and expertise required to make retirement work for everyone. For more information, please visit: www.strongpointpartners.com.

POSITION SUMMARY:

We are looking for a Retirement Plan Document Specialist to join our Documents team. This role involves preparing and reviewing plan documents, amendments, notices, and forms, as well as handling plan terminations and maintaining electronic files. The Document Specialist will work closely with the team to ensure documents are accurate, complete, and delivered on time. This is a great opportunity for someone with strong administrative skills who enjoys detail-oriented work in a collaborative, professional environment.
PLEASE NOTE: This is a fully remote position and can be performed from anywhere within the United States. We welcome candidates from all U.S. time zones; however, due to the primary locations of our team and clients, preference will be given to those in the Los Angeles area and able to work on a hybrid schedule.

MINIMUM QUALIFICATIONS:

• Three or more years of administrative or document management experience; prior experience in financial services or retirement plan administration a plus.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) with the ability to format, edit, and prepare professional documents.
• Excellent attention to detail with strong organizational and time management skills.
• Ability to review and proofread documents for accuracy, consistency, and compliance.
• Strong written and verbal communication skills for drafting correspondence and working with clients and colleagues.
• Comfortable managing confidential information with a high level of professionalism.
• Ability to work independently while also being a collaborative and dependable team member.
• Experience with electronic filing systems; familiarity with Laserfiche or other document management software preferred.
• Positive, professional demeanor with a strong commitment to quality and accuracy.

OUR VALUE-DRIVEN EMPLOYEE EXPERIENCE:

• Flexible Workplace
• Competitive PTO
• Inclusive Environment
• Development Opportunities
• Comprehensive Benefits
• Workplace Perks

• Prepare and organize plan-related documents, including signature pages, tax forms, and other required filings.
• Draft and process plan amendments, ensuring all copies are collated, distributed, and mailed to clients accurately and on time.
• Review documents for completeness, accuracy, and readiness before submission.
• Prepare and distribute compliance-related materials such as VCP submissions, participant loan paperwork, quarterly PPA statements, 404(a) notices, and Safe Harbor Notices.
• Track and manage plan terminations, including preparing termination documents, forms, and related correspondence.
• Draft client and internal correspondence related to plan documents and compliance requirements.
• Maintain accurate electronic records by creating, scanning, and saving files in Laserfiche and other document management systems.
• Collaborate with team members to support document-related processes and ensure deadlines are met.
• Other duties as assigned.