POSITION SUMMARY

Reporting to the Accounting Manager & Grants, this position is responsible for invoicing, contract management, revenue accounting, project budget & reporting, and assist with the monthly financial reporting and closing process.

EDUCATION AND EXPERIENCE REQUIRED

• Bachelor’s degree in accounting or related discipline and four (4) years of relevant billing, collection and project accounting experience
• Excellent verbal and written communication skills in English
• Attention to detail and organizational skills: ability to work with high accuracy and efficiency, and meet deadlines during audit, monthly general ledger closing, and reporting cycles
• Ability to navigate records and data management systems to resolve inquiries and requests
• Experience working with external auditors and preparing necessary audit documentation
• Proficient Excel skills
• Knowledge of Generally Accepted Accounting Principles (GAAP), including revenue recognition principles
• Understanding of nonprofit accounting and project accounting
• Ability to work in the office during normal business hours (currently hybrid schedule, three days office, two days remote)
• Accounting Degree
• Proficient with Microsoft Dynamics, Business Central or similar nonprofit accounting software
• Experience with Salesforce

ESSENTIAL JOB FUNCTIONS

Office Staff – “Ability to maintain acceptable standards of office conduct and work cooperatively as an effective team member of a diverse and inclusive workforce. Communicates with others, sits or moves about the office to coordinate work and uses a computer as well as other office equipment as needed.”
Note: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
This job description does not constitute an employee agreement between the employer and the employee: this description is subject to change by the employer as the needs and requirements of the position change.

• Prepare and post customer (community and funder) invoices based on fully executed project contracts.
• Review customer invoices and interface customer billings that have been confirmed in Salesforces into General Ledger (Navision/Business Central).
• Properly record and apply payments received against customer invoices.
• Support for monthly revenue recognition of all project contracts and grant agreements.
• Research and resolve project accounts and billing discrepancies.
• Navigates records and data management systems to resolve inquiries and requests.
• Ensure finance project files (project cards) are properly set up, maintained, complete and project budgets are accurate (Navision/Business Central).
• Responsible for collections and working with other departments to ensure invoices are collected timely.
• Prepare and distribute monthly customer aging reports to internal stakeholders.
• Contact customers (community and funder) on outstanding invoices via email or telephone.
• Responsible for all aspects of revenue accounting in the general ledger, including cash receipts, invoicing, contingent A/R, rebate accounting and reconciliation of revenue and related project expense accounts.
• Participate in month end closing, including account reconciliations and prepare monthly journal entries.
• Ensure customers (community and funder) comply with financial project contract terms.
• Provide support to project managers for reconciling project expenses resolving cost or invoice discrepancies.
• Maintaining a strong internal control environment over Cash Receipts, A/R and Revenue Project P&L’s.
• Perform analysis and reporting of project results.
• Assist in the preparation of information and reconciliations for annual audits.
• Perform other department related duties as may be requested or required. Other duties as assigned.
• Ability to meet strict deadlines during peak season.