RMDC Spec at Idaho Environmental Coalition

Idaho Falls, Idaho, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Jul, 26

Salary

120755.0

Posted On

01 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Records management, Federal records act, NARA regulations, DOE records directives, Electronic records management, Data management, Compliance, Communication, Training, Security clearance, Information safeguarding, Auditing, File plans, Litigation holds

Industry

Environmental Services

Description

Requisition: 2579 Position Title: RMDC Specialist Work Location: Town/SSF Shift Schedule: Monday-Thursday 4x10s Salary Grade: 15 Salary Range- Min $77,635 Mid $99,195 Max $120,755 Position Purpose: The Records Liaison Official (RLO) serves as a point of contact between Department of Energy Idaho Operations Office and the Department of Energy Records Management Program, in accordance with DOE O 243.1c, Records Management Program, acting on behalf of the DOE-ID Records Management Field Officer (RMFO). The RLO is responsible for coordinating records management activities within the assigned program office and acts as the principal liaison between program staff and the DOE-ID Records Management Field Officer. The RLO ensures compliance with federal statutes, National Archives and Records Administration (NARA) regulations, and DOE policies for the creating, maintenance, use, safeguarding, and disposition of records in all formats and media. Minimum Qualification Requirements (Education/Experience): Bachelor’s degree plus 2 years of directly relevant experience. Equivalent combination of education and experience may be substituted for the degree requirement. -Basic understanding of the Federal Records Act, NARA regulations, and DOE Records Directives and policies. -Ability to organize, maintain, and track both paper and electronic records; effective communication skills to provide guidance and training. -Familiarity with DOE approved electronic records management systems, databases, and standard office software. -Ability to safeguard classified, sensitive, and controlled unclassified information (CUI) in accordance with DOE requirements. -Must be able to perform duties independently, meet records management deadlines, and coordinate with DOE records officers and program staff. -Ability to obtain/maintain a security clearance. ------------------------------------------------------------------------------------------------------------ The U.S. Department of Energy’s' Idaho National Laboratory Site is a federal facility that performs work involving national security. As such, our jobs require U.S. citizenship. Effective Monday, May 12, 2025, REAL ID [https://www.tsa.gov/real-id]-compliant driver's licenses or other state photo identity cards issued by Department of Motor Vehicles (or equivalent) is required to gain access to all IEC and INL facilities (such as in-person interviews, medical & pre-employment drug screening, and for new employee orientation). If you are not sure if your ID complies with REAL ID, check with your state department of motor vehicles. The following is a list of acceptable documents in lieu of the REAL-ID card: * A temporary driver’s license is not an acceptable form of identification. * State-issued Enhanced Driver's License (EDL) or Enhanced ID (EID) * U.S. passport [https://travel.state.gov/content/travel/en/passports.html] * U.S. passport card [https://travel.state.gov/content/travel/en/passports/need-passport/card.html] * DHS trusted traveler cards (Global Entry, NEXUS, SENTRI, FAST) * U.S. Department of Defense ID, including IDs issued to dependents * Permanent resident card * Border crossing card * An acceptable photo ID issued by a federally recognized [https://www.federalregister.gov/documents/2021/01/29/2021-01606/indian-entities-recognized-by-and-eligible-to-receive-services-from-the-united-states-bureau-of] Tribal Nation/Indian Tribe, including Enhanced Tribal Cards (ETCs) * HSPD-12 PIV card * Foreign government-issued passport * Canadian provincial driver's license or Indian and Northern Affairs Canada card * Transportation Worker Identification Credential (TWIC) * U.S. Citizenship and Immigration Services Employment Authorization Card (I-766) * U.S. Merchant Mariner Credential * Veteran Health Identification Card (VHIC) ------------------------------------------------------------------------------------------------------------ Position Responsibilities: Serve as the liaison between the DOE-ID program staff and the DOE headquarters DOE Agency Records Officer (ARO), communicating issues, needs, and compliance status. Assist with records transfers, including accessions, and retrievals, disposals under the oversight and direction of the DOE-ID Records Management Field Officer (RMFO). Ensure records management policies and procedures, as set forth by the DOE Agency Records Officer (ARO) and DOE-ID RMFO, are implemented at the field site level. Conducts or assists with DOE-ID records management self-assessments, inventories, or audits of records (both physical and electronic). Reviews and coordinates research and responses to records and information controls and requests, including litigation holds, preservation notices, discovery requests, and departmental moratoriums. Assist in the creation and maintenance of official file plans for program offices, ensuring all records are properly scheduled and managed. Assist with management of electronic records, including identifying and scheduling electronic systems and ensuring compliance with digital recordkeeping requirements. Assist with preparation and submission of records schedules for office functions to ensure legal and regulatory compliance. Assist management and staff at the direction of the DOE-ID RMFO on responsibility for maintaining both temporary and permanent records, including electronic, paper, audiovisual, and classified material. Must apply by 10:00 PM MST, midnight EST, on May 13, 2026. Selective Service Requirements To be eligible for employment at IEC males born after December 31, 1959, must have registered with the Selective Service System (SSS). For more information see www.sss.gov. Equal Employment Opportunity Idaho Environmental Coalition, LLC is an equal opportunity employer that recognizes the value of a diverse workforce. It is our policy to make all employment decisions free from discrimination on the basis of race, color, gender, genetic information, religion, age, national or ethnic origin, disability, marital status or veteran status. Reasonable Accommodation We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Other Information When applying to positions please provide a resume and answer all questions on the following screens. Applicants who fail to provide a resume or answer the questions may be deemed ineligible for consideration. Idaho Environmental Coalition, LLC is a drug-free workplace Idaho Environmental Coalition, LLC supports a drug-free workplace through pre-employment screening. Idaho Environmental Coalition, LLC maintains the work environment is safer and more productive without the presence of illegal drugs and controlled substances in the workplace. Idaho Environmental Coalition, LLC considers chemical screening to be a part of the overall program to prevent these substances from entering our workplace. As part of our overall program, it is a requirement that all candidates for hire submit to chemical screening subsequent to an offer of employment. Refusal to submit to chemical screening or confirmation of a positive test will result in denial of consideration for employment.

Responsibilities

The Records Liaison Official acts as the primary point of contact between program staff and the DOE-ID Records Management Field Officer to ensure compliance with federal and agency records policies. Responsibilities include managing records transfers, conducting audits, maintaining file plans, and overseeing the lifecycle of both physical and electronic records.