Roadshow Administrative Assistant at FIRST Global Events Agency

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

20 May, 26

Salary

70000.0

Posted On

19 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Venue Sourcing, Site Visits Coordination, Space Bookings, Financial Bill Backs Management, Client Registration, Database Updates, Scheduling Meetings, Directory Maintenance, Onboarding Assistance, Administrative Support, Plan-It (Database), Delegate Registration, Calendar Management, Microsoft Word, Microsoft Excel, Communication

Industry

Events Services

Description

Building a Brand Starts with a Story FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer, named Top Agency of the Year 2024 by Event Marketer, highlighted as a Global Agency of the Year, over 100 Employees by C&IT, and listed among the "200 Top Marketing Agencies" in 2024, 2023, & 2022 by Chief Marketer. Learn more at www.firstagency.com Location: New York, NY (In Office 4 days a week, subject to change at any time) What You Would Get To Do: The Roadshows Administrative Assistant supports roadshow events by coordinating venue sourcing, site visits, and space bookings. This role also supports managing financial bill backs, client registration, and database updates. The Roadshows Administrative Assistant supports the Roadshow team by assisting with scheduling meetings, maintaining directories, and assisting with onboarding. Your Contributions Coordinate venue sourcing, site visits, and space bookings, using discretion to support high-profile roadshow events. Oversee financial bill backs, database updates, and client registration to ensure smooth roadshow operations. Support team with venue sourcing Provide full administrative support to a large team of Roadshow Event Coordinators. Support team with database management (Plan-It) when required for Roadshows Arrange all bill backs for client accommodation Attend group events, where required and manage delegate registration Maintain and update the roadshow team directories for hotel sales, reception, concierge and account services contacts Schedule hotel site visits and hotel meetings held on-campus Keep a log of all site visits and attendance at events Book on-campus conference space and set up dial-ins when required Manage weekly calendar and distribution Support with on-boarding new team members Support team with ad hoc requests/projects Act as an ambassador for the FIRST brand, leading by example and displaying the company’s core values (Ambition, Creativity, Excellence, Integrity, Teamwork) What We Are Looking For Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at First. 1+ year’s experience including any relevant internship experience This role would suit an entry-level graduate or an individual with prior experience working in a corporate environment. Restaurant/Hotel/Venue background preferred No Investment Banking/Roadshow experience is required A self-starter who is motivated, proactive and always solutions orientated Attention to detail/accuracy is vital Ability to multi-task and prioritise Enjoys working as part of a team and works collaboratively Competent with Microsoft office, particularly Word and Excel Good communication skills (verbal and written) Confident, driven and motivated to succeed Flexibility to work outside normal business hours as required Required Travel up to 10% At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth Medical, Dental & Vision which includes the option of a high-deductible health plan (HDHP) with a health savings account (HSA) 401 (k) Five Flexible Spending Accounts Options Generous Paid Time Off Allowance Employee Assistance Program (EAP) Life, Disability & Pet Coverages Wellness Stipend Mobile Phone Allowance Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more Aura Identity Theft Protection Discretionary Bonus Structure Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations. United States Residents: The base pay for this position ranges from $60,000-$70,000. This role is also eligible for an annual discretionary bonus. #LI-KM3 FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.

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Responsibilities

The Roadshows Administrative Assistant supports roadshow events by coordinating venue sourcing, site visits, and space bookings, while also managing financial bill backs, client registration, and database updates. This role further assists the Roadshow team with scheduling meetings, maintaining directories, and supporting new team member onboarding.