RQ00504 - Project Control Officer - Senior at Maarut Inc

Toronto, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

29 Apr, 26

Salary

0.0

Posted On

29 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Project Management Artifacts, Risk Management, Issue Tracking, Change Requests, Scope Management, Cost Management, Stakeholder Engagement, Vendor Management, Meeting Control, Project Documentation, Budgeting, MS Office, MS Teams, Excel, Customer Service

Industry

IT Services and IT Consulting

Description

Must haves: College diploma or university degree in a related field. 3 – 5 years of experience in providing project coordination services and managing small projects in an IT Organization. Demonstrated knowledge of project cost accounting principles and practices and managing project budgets. Excellent Communication skills both verbal and written, and strong stakeholder engagement skills Demonstrated ability to work well with various groups of internal and external clients within business units while demonstrating customer service Solid organizational skills, including multitasking, collaboration and time-management while demonstrating attention to detail Experience with MS Office including MS Teams document repository and Excel Responsibilities: Develop, draft and manage project management artifacts, such as agendas, presentations, minutes, project charters, project logs (action, issue, risk, and decision), integrated project plans, lessons learned and project close out documents. Follow-up on team member commitments and proactively identify and track risks and issues. Prepare, submit and track technical requests for change (RFCs) and monitor/report on their execution to support project delivery Issue project change requests (PCRs) as applicable in response to changes in scope, schedule, budget Helps the PM/Sr. PM manage scope, timeline, and costs, and takes appropriate action when needed, to achieve project objectives in accordance with business needs/expectations. Helps the PM/Sr. PM create detailed project plans by identifying and engaging required subject matter experts. Manages the project onboarding and offboarding processes and grants vendor access to the appropriate tools when needed. Liaise with the PM/Sr. PM and vendor contacts to validate vendor invoicing for the project. Keeps team members appropriately informed and ensures project resources and tools are readily available. Leads/controls meetings and keeps discussions on track to accomplish goals. Acts as backup to a project manager or manages some work packages. Builds strong relationships with internal clients and external stakeholders. Supports team and team members to achieve success. Suggests strategies/means of improving performance of the projects to the Project or Senior Project manager for consideration/approval. Enables and encourages people; ability to gain respect and trust. Builds strong team spirit based on trust and focus on common goals. Focuses on improving healthcare delivery in the province through positivity and being engaged. Participates in continuous learning in the relevant professional area(s) and leverages acquired knowledge to improve project delivery in the organization. Makes decisions that have a moderate impact on the program and related programs. General Skills: Experience collaborating with various groups to gather updates and maintaining project budgeting, progress reporting, action items, risk management updates, etc. Experience working alongside project managers to provide updates, escalate where required, identify risks, and lead project document deliverables Demonstrated experience working in a professional environment supporting multiple project managers and critical projects. Experience developing project status reports and maintaining and monitoring status reporting logs Experience scheduling meetings Experience monitoring project document repository and ensuring all documents are reviewed and maintained in the repository Desired Skills: Demonstrated excellent project management software skills and experience e.g. MS Project, Planview, etc. Understanding of basic Project Management concepts (e.g. project goals, risk, scope, participant roles, planning, cost and quality management) Experience in procurement process and vendor management is an asset. Knowledge/expertise of current technology trends is an asset. Requirements Required Experience / Evaluation Criteria: Demonstrated experience as a Project Control Officer in an IT Organization. 20 Points Previous work experience supporting multiple projects concurrently .10 Points Strong communication skills: verbal, written, active listening, conflict resolution and stress tolerance. 20 Points Experience with budgeting and financial management. 10 Points Demonstrated experience with project management software such as MS Project, MS Office, etc.. 10 Points Skilled in creating, tracking and maintaining project documentation and reporting; detail oriented.15 Points Experience working with internal clients and business units within an IT environment. 15 Points Deliverables Include: Create clear content for artifacts, prepare project charters/plans, elicit information from subject matter experts, and lead meetings. Organize, lead/control meetings and keep discussion on track and accomplish goals. Create detailed work streams, manage project scope, timeline, and costs to achieve project objectives in accordance with business needs/expectations. Review Budget Must Haves: 3 – 5 years of experience in providing project coordination services and managing small projects in an IT Organization. 3 – 5 years Demonstrated knowledge of project cost accounting principles and practices and managing project budgets. 3 – 5 years Excellent Communication skills both verbal and written, and strong stakeholder engagement skills 3 – 5 years Demonstrated ability to work well with various groups of internal and external clients within business units while demonstrating customer service 3 – 5 years Solid organizational skills, including multitasking, collaboration and time-management while demonstrating attention to detail 3 – 5 years Experience with MS Office including MS Teams document repository and Excel

Responsibilities

Responsibilities include developing, drafting, and managing project management artifacts, tracking commitments, preparing and submitting technical change requests, and assisting Project Managers with scope, timeline, and cost management. The role also involves managing onboarding/offboarding, validating vendor invoicing, leading meetings, and acting as a backup Project Manager for certain work packages.