RQ00571 - Project Control Officer - Senior at Maarut

Toronto, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

12 Jun, 26

Salary

101.0

Posted On

14 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Digital Transformation, Azure DevOps, Agile, Scrum, Kanban, Stakeholder Relationship Management, Reporting, Risk Management, Schedule Management, Documentation, Facilitation, Communication, Backlog Refinement, Change Management, Data Governance

Industry

Software Development

Description

Must-haves: 5+ years' experience as a Project Coordinator in digital transformation, modernization, or technology‑enabled projects. Hands-on expertise with Azure DevOps (ADO): creating & maintaining boards and dashboards, aligned to delivery lifecycle generating engagement and sprint reports, Design and configuration of epics, features, user stories, and tasks Custom field design aligned to governance model Hierarchy and linkage management across work item levels End-to-end traceability from capability to release Sprint and release cadence configuration Roadmap visualization Integration with external tools (e. g, Excel, PowerBI) Audit-ready reporting structures Experience coordinating engagement activities with internal teams, vendors, and external sector partners. Demonstrated experience within the fields of public affairs, government relations or stakeholder relationship management. Strong communication skills (written & verbal), with demonstrated ability to synthesize complex information into clear updates. Experience supporting projects using Agile delivery methodologies (Scrum or Kanban). Proven ability to manage competing priorities, organize inputs from multiple stakeholders, and maintain high-quality documentation. Experience working in government, healthcare, or multi-stakeholder environments. Strong facilitation and meeting coordination skills: agendas, minutes, action logs, follow-ups. Detail-oriented with excellent organizational and time management skills, and the ability to prioritize and handle multiple tasks and competing deadlines. Desired Skills: Coordinate stakeholder engagement activities by organizing consultations, meetings, feedback collection, and maintaining accurate stakeholder records and communication materials. Support project delivery and coordination by managing schedules, trackers, logs, and engagement documentation while monitoring risks, issues, dependencies, and progress against key deliverables. Maintain and govern Azure DevOps (ADO) project data by ensuring dashboards, work items, metrics, and documentation are accurate, consistent, and up‑to‑date to support reporting and decision-making. Assist in Agile, change, and transformation activities by supporting sprint coordination, backlog refinement, communications, readiness tasks, and general delivery support across evolving initiatives. Rated Criteria: Ability to coordinate stakeholder interactions, manage feedback, communicate clearly, and handle inquiries professionally. Evaluates confidence, clarity, diplomacy, and relationship‑building. 20 Points Ability to manage schedules, trackers, documentation, and follow-ups. Demonstrates attention to detail, task prioritization, and ability to support multiple initiatives simultaneously. 20 Points Understanding of ADO work items, dashboards, and data governance. Ability to maintain high-quality, structured project data and support reporting needs. 20 Points Ability to identify risks, issues, and dependencies; track them proactively; and propose practical solutions. Shows critical thinking and initiative. 15 Points Understanding of Agile practices (sprints, backlog refinement). Ability to support delivery teams and adapt to evolving priorities or fast-paced environments. 15 Points How well the candidate works with diverse teams, handles feedback, aligns with organizational values, and demonstrates accountability, reliability, and team mindset. 10 Points Requirements Deliverables Coordinate and schedule workshops, design sessions, technical reviews, and stakeholder consultations. Maintain organized and consistent Azure DevOps (ADO) work items, dashboards, boards across programs and workstreams. Support tracking and reporting of progress against transformation or upgrade milestones in Azure DevOps and / or other workplan tools. Produce standardized weekly and monthly reporting packages leveraging ADO data and metrics. Support development of high-quality communication materials including project updates, change notices, presentations, and meeting minutes with action logs. Responsibilities: Maintain accurate stakeholder records, contact lists, and engagement documentation. Support planning and execution of work activities including stakeholder engagement. Respond to stakeholder inquiries, monitor inboxes, and document feedback with insights and next steps. Develop and update engagement materials (key messages, briefings, letters, presentations). Liaise with stakeholders to coordinate activities, address needs, and maintain alignment. Provide administrative support for meetings, including scheduling, agendas, pre‑reads, and minute‑taking. Assist Project Managers and team leads in tracking deliverables, milestones, timelines, and maintaining structured project artifacts. Monitor project risks and mitigations, issues and follow‑up actions, and dependencies. Track key project metrics and key performance tracking toward program goals. Support Agile delivery with sprint activities, backlog support, and maintenance of work structure and items, state, dashboards and reports within Azure DevOps (ADO). Assist with program‑level change management activities, including communications, training, and readiness support during transformations or upgrades. Research regulatory and industry trends and contribute to assignments, as needed. Must Haves: 5+ years' experience as a Project Coordinator in digital transformation, modernization, or technology‑enabled projects. Hands-on expertise with Azure DevOps (ADO) Experience coordinating engagement activities with internal teams, vendors, and external sector partners Experience supporting projects using Agile delivery methodologies (Scrum or Kanban).

Responsibilities

Responsibilities include maintaining accurate stakeholder records, supporting planning and execution of work activities, and developing/updating engagement materials. The role also involves assisting project managers with tracking deliverables, monitoring risks and issues, and supporting Agile delivery activities within Azure DevOps.