Full-time
Safeguarding
Remote
Job Overview
Job title: Safeguarding Administrator
Department: Safeguarding
Reporting to: Designated Safeguarding Lead (DSL)
Location: Remote working
Contract type: Permanent
Hours of work: 40 hours p/w (Mon - Friday, 8:30am - 5pm)
Salary: £28,500.00 per annum
Purpose of the role
The Safeguarding Administrator is responsible for providing administrative support to the safeguarding team, recording and tracking the workflow moving through the department and ensuring that emails are triaged within the required timeframe and escalated to the appropriate region for action. The job role is varied and requires individuals who can adapt well, manage all duties effectively and be able to work in a fast-paced environment. General duties include comprehensive administration to the internal safeguarding team.
A flexible attitude to working to meet the demands of the department is essential. The post holder will provide administrative support to the Safeguarding Team. To provide an efficient clerical support service contributing to the overall effective running of the departments. This work includes minute taking, the composition and updating of databases, spreadsheets and Service User information, which is of a confidential nature.
Duties and Responsibilities
Procedures
To record all incoming correspondence at point of contact, and actions taken and passed on to the appropriate region.
To utilise a range of computer packages, including Word, Excel, Outlook email and the internet as well as in-house systems as required.
Supporting the safeguarding of Service Users and the wider safeguarding team.
To track responses and to ensure responses are completed in a timely manner.
To assist in minute taking if requested by DSLs.
To consult with DSL and Quality Assurance assessors where appropriate.
Manage diaries and operate electronic systems. The post holder will be responsible for ensuring that diaries are kept up-to-date and that papers for meetings are available as appropriate.
Ensuring that all requests including multi-agency requests are dealt with in a timely manner.
Ensuring all records are maintained in line with company procedure and departmental processes.
To provide cover for the Safeguarding Coordinators, where necessary.
To ensure that administrative support is provided to the safeguarding team as required.
To identify and raise any continuous development suggestions when appropriate to management.
Connect and Collaborate
Work closely with your line manager and team members.
Collaborate with others, attending meetings as required.
Supporting team members and provide on-the-job training.
Provide cover for other staff as agreed by line manager.
Liaise regularly with the and safeguarding team members.
Responsive
Keep up to date with all written and verbal communications (i.e. emails/messages/calls).
Ensure all records are maintained and kept up to date according to company policies and procedures.
Talented
Monitor own work levels, progress and development in the role.
Undertake all core learning and development programmes as required.
Undertake relevant learning according to agreed Personal Development Plan.
Trusted
All employees are responsible for ensuring any personal data which Clearsprings Group holds and for which they are responsible, is kept securely and is not under any conditions disclosed to any third party unless that third party has been specifically authorised by Clearsprings Group to receive that information and has entered into a confidentiality agreement.
Agile and Diverse
Any other duties within the scope of responsibility and ability, as required, inclusive of providing similar support to any other local company project
Professional
Maintain a good understanding of the legislation of the contract
To have a passion for safeguarding
Ensure understanding of inbox management and support multiple inboxes when required.
Benefits
25 days annual leave plus national bank holidays
Westfield Health Membership (offering cashback on health services plus discounts for retailers and gym memberships)
Life Cover (2 x basic salary)
6-month probation period
Employer pension contribution (4% employer, 4% employee)
Laptop/Phone/other equipment if required as part of job role
Referral Scheme
Clearsprings Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Modern Slavery Statement
Clearsprings Groups conduct robust checks on any new employee including eligibility to work in the UK to safeguard against human trafficking or individuals being forced to work against their will.
Safeguarding Statement
Clearsprings Group is committed to Safeguarding and promoting the welfare of children, young people and adults at risk, and expect all employees to share this commitment.

All successful applicants will be required to undertake a satisfactory DBS check in line with their job role.

• Successful applicants will require Counter Terrorism Clearance (CTC)*

This role is not open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer withdrawn.
We reserve the right to close the advert early if there is a higher level of interest that expected

• Successful applicants will require Counter Terrorism Clearance (CTC)