Safety Administrator Assistant at ARBORWORKS LLC

Oakhurst, California, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Aug, 26

Salary

25.0

Posted On

11 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Safety Program Administration, OSHA Compliance, Incident Investigation, Root Cause Analysis, Safety Auditing, Regulatory Reporting, Data Analysis, Safety Training, Microsoft Office Suite, LMS Management, Bilingual English/Spanish, Risk Reduction

Industry

Environmental Services

Description

JOB OVERVIEW: SAFETY ADMINISTRATOR ASSISTANT The Safety Administrator is responsible for the administration, coordination, and continuous improvement of the company’s safety programs and compliance initiatives. This role partners closely with operations, field leadership, and management to ensure adherence to all applicable federal, state, and local safety regulations, with a strong focus on utility vegetation management operations. The Safety Administrator plays a critical role in maintaining accurate safety records, analyzing trends, supporting incident investigations, and driving proactive safety initiatives that reinforce a culture of safety and accountability across the organization. KEY RESPONSIBILITIES * Administer and maintain company safety programs, policies, and procedures in alignment with regulatory requirements and industry best practices * Ensure compliance with applicable regulations (e.g., OSHA, Cal/OSHA, DOT, and client-specific requirements where applicable) * Own and manage safety documentation, including incident reports, near misses, inspections, audits, and corrective actions * Conduct and/or coordinate regular safety audits, job site inspections, and compliance reviews; track and follow up on corrective actions * Lead or support incident and accident investigations, including root cause analysis and implementation of preventive measures * Analyze safety data and trends; prepare reports and dashboards for leadership to support decision-making * Coordinate and support safety training programs, including onboarding, refresher training, and compliance-based certifications * Partner with field leadership (e.g., General Forepersons, Supervisors) to reinforce safe work practices and address safety concerns * Maintain safety-related systems, databases, and tracking tools (e.g., LMS, incident tracking systems, compliance logs) * Assist with regulatory reporting requirements and documentation for internal and external audits * Support continuous improvement initiatives related to safety performance and risk reduction. QUALIFICATIONS & REQUIREMENTS * High school diploma or equivalent required; Associate’s or Bachelor’s degree in Occupational Safety, Environmental Health, or related field preferred * 3+ years of experience in a safety-related role, preferably in utilities, vegetation management, construction, or a similar field environment * Working knowledge of OSHA and/or Cal/OSHA regulations and safety compliance standards * Experience with incident reporting, audits, and safety program administration * Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with safety management systems or HRIS/LMS platforms preferred * Strong organizational skills with the ability to manage multiple priorities and meet deadlines * Excellent written and verbal communication skills * Ability to work both independently and collaboratively across departments PREFERRED SKILLS * Bilingual (English/Spanish) preferred * Experience in utility vegetation management or tree care industry * Familiarity with client-driven safety requirements (e.g., utility contracts, CPUC compliance if applicable) * Knowledge of DOT regulations, fleet safety programs, or driver qualification files * Experience developing or facilitating safety training sessions * Strong analytical skills with the ability to interpret safety metrics and trends * Certifications such as OSHA 30, First Aid/CPR, or other safety-related credentials PHYSICAL REQUIREMENTS The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Physical: Primary functions require sufficient physical ability and mobility to work in an office and field setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight up to 15 lbs; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to occasionally travel to other locations using various modes of transportation; to verbally communicate to exchange information; to see in the normal visual range with or without correction; and to hear in the normal audio range with or without correction. Environment: Work is performed primarily in a standard office environment, occasional visits to the field and potential exposure to outdoor weather conditions during site visits, with frequent interruptions and public contact. There will also be interaction with field employees in active vegetation management and utility work zones. EEO STATEMENT ArborWorks LLC is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status

Responsibilities

The Safety Administrator Assistant manages the administration and coordination of company safety programs and compliance initiatives. This includes maintaining safety records, conducting audits, and supporting incident investigations to foster a culture of accountability.