Safety Director at Xiente

Philadelphia, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Sep, 26

Salary

45000.0

Posted On

16 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Safety Leadership, Risk Management, OSHA Compliance, Emergency Preparedness, Security Operations, Vendor Management, Budget Management, Fleet Management, Project Management, Contract Negotiation, Staff Supervision, Regulatory Compliance, Strategic Planning, Asset Tracking, Crisis Management

Industry

Civic and Social Organizations

Description

Description Director of Facilities, Safety & Security Position Summary The Director of Facilities, Safety & Security is responsible for leading all facility operations, safety initiatives, security programs, risk management efforts, and regulatory compliance activities across the organization. This role develops and promotes a culture of safety while ensuring the maintenance, security, and operational effectiveness of all facilities, vehicles, equipment, and physical assets. Reporting directly to executive leadership, the Director oversees facility management, vendor relations, OSHA compliance, emergency preparedness, fleet operations, security personnel, safety training, and risk mitigation strategies to ensure the physical and emotional well-being of staff, clients, students, visitors, and stakeholders. Key Responsibilities Safety, Security & Risk Management Develop and foster a culture of safety throughout all organizational departments and program areas. Design, implement, and continuously improve comprehensive safety plans, emergency response procedures, and risk mitigation strategies. Lead organizational safety initiatives to ensure the physical and emotional safety of employees, clients, students, and visitors. Conduct facility assessments, security audits, emergency drills, and monthly safety inspections with actionable recommendations. Manage enterprise risk assessment programs and identify opportunities to reduce organizational exposure. Oversee security personnel and establish protocols that ensure facility protection and client safety. Conduct camera surveillance audits and security system evaluations. Develop partnerships with local police departments, fire departments, emergency responders, and safety vendors. Ensure compliance with OSHA regulations, child safety standards, fire codes, health regulations, and organizational policies. Facilities & Operations Management Direct all maintenance, repair, renovation, and construction activities across organizational facilities. Establish and oversee preventative maintenance schedules for buildings, grounds, equipment, HVAC systems, electrical systems, plumbing, and infrastructure. Partner with Information Technology teams to coordinate technology upgrades, network infrastructure improvements, and equipment replacement schedules. Research, evaluate, and assist in selecting contractors, architects, vendors, and service providers for facility projects. Monitor building permits, fire inspections, health inspections, and regulatory requirements to maintain compliance. Maintain operational readiness of all facilities and physical assets. Analyze facility needs and recommend capital improvements, repairs, and replacement projects. Fleet & Asset Management Oversee organizational vehicle fleet safety, maintenance schedules, inspections, and driver readiness programs. Ensure safe transportation operations and compliance with all vehicle safety requirements. Administer organizational key control and access management programs. Maintain master access to facilities and vehicles while ensuring secure issuance, tracking, and return procedures. Manage facility inventory systems, security systems, and asset tracking programs. Vendor, Contract & Financial Management Lead vendor selection, contract negotiations, and service agreement renewals. Monitor vendor performance and ensure quality service delivery. Drive fiscal responsibility through cost analysis, budget management, and expense control initiatives. Prepare and administer departmental budgets and capital expenditure plans. Analyze operational costs and recommend efficiencies to support organizational goals. Maintain accurate records of operations, maintenance activities, expenditures, and compliance efforts. Training, Leadership & Staff Development Supervise facilities, maintenance, security, custodial, transportation, and support personnel. Conduct employee coaching, performance evaluations, and professional development initiatives. Deliver and coordinate safety training programs including: OSHA Compliance CPR & First Aid Active Shooter Response Emergency Preparedness Child Abuse Prevention Driver Safety Programs Workplace Safety Procedures Promote accountability, productivity, teamwork, and continuous improvement throughout all departments. Compliance & Administration Maintain, update, and coordinate organizational safety policies, procedures, and employee handbook provisions related to safety and facilities operations. Ensure compliance with federal, state, and local regulations. Prepare reports, safety metrics, balanced scorecards, compliance documentation, and operational summaries for executive leadership. Analyze problems, evaluate alternatives, and implement solutions that support organizational objectives. Perform additional duties as assigned by executive leadership. Requirements QualificationsEducation Bachelor’s Degree in Public Safety, Facilities Management, Construction Management, Business Administration, Occupational Safety, Emergency Management, or a related field. Experience Minimum of five (5) years of progressive leadership experience in safety, facilities management, security, construction management, operations, or a related field. Minimum of three (3) years of supervisory experience leading teams and managing organizational resources. Experience within educational, nonprofit, healthcare, human services, or community-based organizations preferred. Knowledge & Skills OSHA regulations and workplace safety standards. Risk management and emergency preparedness planning. Building maintenance, HVAC, plumbing, electrical systems, and construction practices. Security operations, surveillance systems, and access control management. Vendor contract negotiation and procurement processes. Budget development and financial management. Fleet management and transportation safety. Microsoft Office Suite, Excel, PowerPoint, database systems, and facility management software. Strong leadership, communication, problem-solving, and project management skills. Ability to build collaborative relationships with internal and external stakeholders. Certifications & Requirements Ability to obtain required criminal background, child abuse, FBI, and sex offender clearances. Valid driver’s license and reliable transportation. CPR/First Aid certification preferred. Bilingual English/Spanish preferred. Ability to meet organizational health clearance requirements. Core Competencies Leadership Safety & Risk Management Facilities Operations Compliance & Accountability Strategic Planning Vendor Management Financial Stewardship Customer Service Innovation & Continuous Improvement Teamwork & Collaboration

Responsibilities

Lead all facility operations, safety initiatives, security programs, and risk management efforts across the organization. Oversee maintenance, OSHA compliance, emergency preparedness, and fleet operations to ensure the well-being of all stakeholders.