Sales Administrative Assistant at Aston Carter

Puyallup, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Jul, 26

Salary

25.0

Posted On

18 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Office Management, Customer Service, Inventory Management, Data Entry, Microsoft Excel, Microsoft Office Suite, Communication Skills, Scheduling, Vendor Management, Sales Support, Production Scheduling, Documentation, Multitasking, Detail-oriented

Industry

Staffing and Recruiting

Description

[Job Description] A custom service truck part manufacturing company located in Puyallup, WA is currently hiring for a Sales Office Administrative Assistant. In this role, you will be responsible for overseeing the day-to-day operations of the office, ensuring that all administrative duties are completed efficiently and effectively. This employee will utilize their communication skills, practice detail-oriented approaches to documenting various situations, be a liaison between the customers, and multitask while prioritizing various tasks. Pay - $25/hr. Location - Puyallup, WA (100% Onsite) Schedule - 6:00 AM - 2:30 PM PST (Monday - Friday) Contract Duration - 6 Months Contract To hire [Summary of Key Responsibilities] Oversee and manage all administrative functions of the office, including answering phones, responding to emails, and greeting visitors Maintain office supplies and equipment, ensuring that they are always in good working order and fully stocked. Manage relationships with vendors and service providers, including negotiating contracts and ensuring that services are delivered on time and within budget. Develop and maintain filing systems, both paper and electronic, ensuring that all documents are properly stored and easily accessible. Coordinate and schedule meetings, appointments, and travel arrangements for staff members. Manager and distribute incoming and outgoing mail, including packages and deliveries. Assist with the preparation and organization of company events, including meetings, conferences, and social gatherings. Provide general administrative support to all departments, including operations, production, data entry, report preparation, and other tasks assigned. Manage body inventories, racks, van interiors, and stocking levels vs. on-ground inventories. Complete production scheduling for the facility in accordance with established guidelines set by the corporate offices. Prepare sales quotes and sales orders as either one of your primary job functions or in a backup role as defined by your supervisor. [Work Environment] A small but mighty team of around 10 in the office. Manufacturing environment. [Qualification Requirements] Knowledge or passion within the automobile & truck industry. High preference for having exposure to automobile parts and VINs. Experience with inventory counts. 1-2+ years of office administrative experience. Great presentation and strong oral and written communication skills. Comfortable with Microsoft Excel. Comfortable working in a manufacturing industry/environment. Ability to step in to take various other responsibilities as needed, and with a good growth mindset. Comfortable submitting to a drug test (including THC screening) upon onboarding. [Technology Requirements] Microsoft Office Suite and Excel Ability to pick up and learn the internal system well and quickly. [Employee Value Proposition] The company and brand are growing and expanding. The company has been around for a long time. Job Type & Location This is a Contract to Hire position based out of Puyallup, WA. Pay and Benefits The pay range for this position is $25.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Puyallup,WA. Application Deadline This position is anticipated to close on Apr 23, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Sales Administrative Assistant will manage daily office operations, including administrative support, vendor relations, and document filing. They will also assist with inventory tracking, production scheduling, and the preparation of sales quotes and orders.