Sales Administrative Assistant at Phoenix Manufacturing

Phoenix, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Aug, 26

Salary

25.0

Posted On

27 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Sales Operations, CRM Administration, Customer Support, Document Management, Microsoft Office Suite, Data Entry, Calendar Management, B2B Sales Support, Order Processing, Communication, Organization

Industry

Manufacturing

Description

Description Why Join Phoenix Manufacturing For over 50 years, Phoenix Manufacturing has been an industry leader in innovative cooling solutions, serving residential, commercial, and industrial customers across the country. We are proud of our manufacturing roots, our commitment to quality, and the people who make our success possible. What Makes Phoenix Manufacturing Different? Stable, Growing Company Join a well-established organization with a strong reputation in the manufacturing industry and a vision for continued growth and innovation. People-First Culture We believe in respect, teamwork, accountability, and creating an environment where employees feel valued and heard. Make an Impact Your ideas matter here. We encourage continuous improvement, innovation, and collaboration across all departments. Modernizing for the Future We are embracing technology, automation, and process improvements to create smarter, more efficient ways of working. Team Environment We succeed together. Whether on the production floor, in the office, or in the field, teamwork drives everything we do. Commitment to Safety Safety is a core value, not just a priority. We are committed to maintaining a safe and supportive workplace for all employees. Build Your Future With Us If you’re looking for more than just a job, if you want to be part of a team that values hard work, innovation, and growth, Phoenix Manufacturing could be the place for you. Position Summary The Part-Time Sales Administrative Assistant provides essential administrative, clerical, and sales operations support to the Sales Team, helping ensure efficient day-to-day operations and customer responsiveness. This role supports sales activities through document management, communication coordination, reporting, CRM administration, customer support, and sales process execution. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable working in a fast-paced, sales-driven, and customer-focused environment. Previous experience in sales support, sales operations, inside sales, or B2B sales environments is strongly preferred. Key Responsibilities Administrative & Clerical Support Prepare, edit, and maintain sales documents, reports, contracts, presentations, and correspondence. Manage sales calendars, schedule meetings, and coordinate appointments and travel as needed. Organize and maintain electronic and paper filing systems. Handle incoming calls and emails related to sales inquiries and internal support needs. Assist with data entry, document tracking, and general office administration. Sales Support Assist in the creation, distribution, and tracking of quotes, proposals, pricing sheets, and invoices. Support sales order processing and ensure accuracy prior to submission. Assist with trade show planning, event coordination, setup logistics, and follow-up activities. Update and maintain customer records, sales opportunities, and account activity within CRM systems. Assist with tracking sales metrics, KPIs, pipeline activity, and weekly/monthly reporting. Provide support for customers' onboarding and account setup processes. Customer Support Provide timely, professional responses to customer inquiries and requests. Follow up with customers regarding order status, documentation, scheduling, or outstanding items. Help maintain strong customer relationships through responsive communication and support. Coordination & Collaboration Work closely with Sales Representatives and Sales Management to support ongoing projects and initiatives. Coordinate communication between Sales, Operations, Finance, Customer Service, and other departments. Assist in preparing materials for sales meetings, customer presentations, and training events. Requirements Qualifications Required Qualifications High school diploma or equivalent required; some college coursework or administrative certification preferred. 1–2 years of administrative, sales support, sales operations, or related experience required. Previous experience supporting B2B sales teams or working within direct sales environments strongly preferred. Strong understanding of sales processes, customer support, order flow, and sales coordination activities. Experience in sales operations, inside sales support, customer account management, or sales administration preferred. Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent written and verbal communication skills. Strong organizational skills with close attention to detail and accuracy. Comfortable working with databases, spreadsheets, and CRM systems. Experience with HubSpot, Salesforce, Dynamics CRM, or similar platforms preferred. Experience in manufacturing, wholesale distribution, or related sales environments preferred. Key Competencies Organization & Time Management Professional Communication Problem Solving Adaptability & Flexibility Customer Service Mindset Team Collaboration Ability to Handle Confidential Information with Discretion Work Schedule: On-site Monday through Friday Part-Time: 20–25 hours per week Physical Requirements Ability to sit for extended periods of time Occasional light lifting of office materials or trade show items up to 20 lbs.

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Responsibilities

Provides administrative and clerical support to the sales team, including document management, CRM administration, and reporting. Coordinates communication between sales, operations, and finance while handling customer inquiries and order processing.