OVERVIEW

Birchwood Group is a forward-looking company with retail stores, workshops and facilities based across the south coast of Sussex and Hampshire. We are currently recruiting for a Sales Administrator, who thrives in a fast-paced environment.
You will be responsible for providing the sales department with administrative and clerical support ensuring a smooth and efficient vehicle handover process.

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED:

• Previous experience of the automotive industry is desirable (not essential)
• Strong organisational and prioritisation skills
• Excellent communication skills, with the ability to communicate with people at all levels
• Exceptional interpersonal skills
• Excellent attention to detail and a methodical approach to work
• Able to meet tight deadlines
• Self-motivated, able to work on own initiative and within a team

• Prepare vehicle invoices and associated documentation from order forms.
• Obtain clearance through EXPERIAN regarding possible outstanding finance on all part exchange and all cash purchase vehicles.
• To be familiar with the preparation and submission of new vehicle ordering and ensuring that vehicle receipts correspond with the order submitted.
• Maintain and update New and Used Demonstrator Vehicle Stock
• Arrange transfers of new stock to and from other dealers as directed by Sales Manager
• Ensure new vehicles are adopted in accordance with Company policy and manufacturer’s requirements
• Administer used vehicle stock transfers to other branches when required.
• To prepare all stock records (deal bags) appertaining to new and used vehicles.
• Ensure PDI, recon and accessory lines are put on Vehicle Stock Book (VSB) to enable Service Department to raise Job cards
• Post manufacturer’s bonuses on new vehicles at point of invoice
• Update costs on all sold vehicles on an ongoing basis and ensure end of month figures are completed when required.
• Complete the necessary paperwork to obtain Road Fund Licences.
• To retain all documents and necessary copies in respect of vehicle stock as per Company policy
• To comply with manufacturer’s CSI standards
• Ad hoc duties as required