Sales and Leasing Coordinator Operations Calgary Alberta, CAN View Job

at  Silvera for Seniors

QUALIFICATIONS

• Minimum of 3 years’ administrative and / or sales experience in a related field and/or customer service environment is essential.
• Must have a minimum typing speed of 60 WPM, with a preferred speed of 80+ WPM.
• Exemplary customer service skills including effectively dealing with the public are essential, with a focus on working with seniors, senior housing, senior sales considered an asset.
• Holds a valid Alberta Driver’s License, with access to a fully operational vehicle or transportation to communities to support sales and leasing work.
• Must be familiar with key regulations including Freedom of Information and Protection of Privacy Act (FOIP), Supportive Living Accommodation Licensing Act (SLALA), Protection for Persons in Care Act (PPCA) and Social Housing Accommodation Regulation (SHAR)
• Must have received the first dose of the Covid-19 vaccination, (or be willing to receive it within 3 (three) days of starting with Silvera), and to receive the second dose when eligible.
• Proficient Microsoft Office Suite skills (Word, PowerPoint, Excel) and Adobe required.
• Knowledge of Yardi, Voyager, EHR, CRM and Rent Café Marketing is considered an asset.

• Understands and applies the strategic business initiatives as outlined by Silvera, which is to create sustainable communities through strong occupancy and waitlist management.
• Understands and demonstrates Silvera’s service vision and goals, assuring consistent quality in both customer service, administration and sales and leasing duties.
• Fully versed in the comprehensive range of housing offerings Silvera provides and the requirements for each type of housing; with the ability to help guide prospects to the most appropriate housing setting based on their health and financial qualifications.
• Professionally and discreetly qualifies prospects based on their financial and health status, and desired area of the city to confidently recommend appropriate housing.
• Professionally responds promptly to incoming inquiries, such as calls, e-mails, faxes or in person, related to the application process to live with Silvera, following the prescribed inquiry process and subsequent documentation. This includes preparation and distribution of informational packages to potential applicants, families, and/or support services, which may also include attendance of public events to promote Silvera, which could fall on a weekend or evening.
• Based on the requirements for successfully accessing the correct funding model and housing supports, reviews the housing application and supporting documentation for completion.
• Maintains accurate client records in compliance with organizational goals and objectives, as well as external regulatory guidelines, by creating digital files for prospects, new referrals, updates existing files, regular waitlist management and corresponding data updates in Yardi or current data base system, to capture all customer stages within the sales funnel of sales and leasing operations.
• Perform any combination of application processing, conducting applicant phone interviews (assessing priority of need, in accordance with the Social Housing Accommodation Regulation (SHAR)), in-person tours, intake interviews (virtual or in person) and landlord reference checks, including assessing clients and offering housing when eligible and appropriate, in accordance with current business priorities within the Sales & Leasing team.
• Maintains and reports comprehensive statistics and reports to team lead regarding occupancy in a timely manner, through Yardi or other prescribed databases.
• Participates in learning and development modules as appropriate.
• Uses computer word processing, spreadsheet, and database software to prepare reports, memos, and documents, which may include activities in Yardi Rent Café marketing.
• Constantly looks for process improvements to increase efficiency within their role and the team.
• Provides support to other Sales & Leasing Coordinators as needed.
• Must always demonstrate professional and discrete conduct.
• Other duties as assigned.