The Sales Coordinator acts as the primary point of contact and administrative support for the Sales team. This role is essential in managing and streamlining all sales-related administrative tasks, including the preparation of reports, customer documentation, and other sales materials.
A core responsibility of the Sales Coordinator role is to generate accurate and timely quotes. This involves collaborating closely with multiple departments—such as Sales, Inside Sales, Solutions, and R&D—to gather customer requirements and ensure that all quotes are completed and submitted by their respective deadlines.

DESCRIPTION:

• Provide administrative support to a team of regional Sales Representatives
• Prepare quotations and system evaluation agreements
• Liaise between Sales and various departments to coordinate questions, provide status updates, and ensure timely processing and turnaround of quotations
• Coordinate new sales initiatives/campaigns by researching, preparing and distributing data to Sales
• Coordinate updates to company database by maintaining project notes, and training staff on new applications
• Update and maintain contact data/information in database
• Coordinate customer visits at all stages of the process (incl. preparing agendas, confirming personnel availability, scheduling meetings, ordering/setting up/cleaning up food etc.)
• Log daily/weekly/monthly Sales activity
• Prepare reports and customer documentation (e.g. letters, manuals, commercial policies)
• Provide back up support for Reception as required by answering/transferring incoming calls, sorting/distributing mail etc.
• Other duties as required

QUALIFICATIONS:

• College Education in related field (Business, Administration) or related experience
• 0-1 year office administrative experience
• 0-1 year sales/service sector experience

SKILLS:

• Detail-oriented
• Time management and multitasking
• Ability to work in a fast-paced environment
• Ability to adapt to new and changing processes
• Ability to work independently and as a team
• Strong verbal and written communication

Please refer the Job description for details