Sales Coordinator at SPIRE BUILDING SOLUTIONS, LLC

Boca Raton, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Aug, 26

Salary

0.0

Posted On

10 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Proposal Coordination, Construction Documentation, Document Control, Project Tracking, CRM Management, Procore, Adobe Acrobat, Microsoft Office Suite, Formatting, Administrative Coordination, Bid Calendar Management, RFP/RFQ Processing

Industry

Construction

Description

Who We Are Spire Building Solutions is a commercial construction company specializing in concrete restoration, waterproofing, and exterior building envelope repairs and painting across multifamily and hospitality properties. Our home office is in South Florida with field teams across the US. Our work includes restoring aging structures, repairing damage, and protecting buildings from water intrusion and structural deterioration. We focus on delivering high-quality work through strong field leadership, disciplined execution, and a proactive approach to quality control. Our projects require hands-on coordination, real-time decision-making, and a team-first mindset. Who We Are Hiring We are hiring an experienced Sales Coordinator who understands how to organize, coordinate, and support the full lifecycle of project pursuits, proposal development activities, and client-facing deliverables from initial opportunity intake through final submission and tracking. This is an on-site office position. The Sales Coordinator: Has experience supporting commercial construction, preconstruction, estimating, proposal coordination, or sales support workflows. Understands proposal timelines, construction documentation, formatting standards, and administrative coordination requirements. Has strong organizational skills and the ability to manage multiple deadlines and moving priorities simultaneously. Takes accountability for workflow coordination, document control, and proposal quality while supporting the company's business development and estimating efforts. Should be comfortable coordinating multiple active pursuits, proposal packages, internal stakeholders, subcontractor documentation, and deadline-driven deliverables simultaneously. What You Will Do Preplanning & Opportunity Coordination Receive, organize, and track incoming RFPs, RFQs, ITBs, and qualification requests Coordinate Go / No-Go meetings and pursuit kickoff meetings Maintain bid calendars, pursuit schedules, and submission deadlines Coordinate internal communication between estimating, operations, leadership, and sales teams Track proposal progress, workflow stages, and accountability items Maintain accurate opportunity tracking and reporting within company systems Proposal Development & Document Coordination Compile proposal information from estimating, leadership, operations, and sales teams Organize pricing summaries, scope narratives, exclusions, alternates, and exhibits Format and assemble proposal content into approved company templates Manage proposal layouts, pagination, formatting consistency, and document organization Incorporate company branding, project photography, resumes, qualifications, and supporting materials Produce polished client-facing proposal packages aligned with company standards Document Management & Systems Administration Establish and maintain organized proposal file structures in Procore and cloud-based systems Coordinate uploads of drawings, specifications, addenda, exhibits, and submission documents Maintain proposal version control and revision tracking Apply document naming conventions and workflow standards Support centralized document control procedures and proposal archives Maintain CRM opportunity progression and workflow compliance tracking What You Bring Proposal coordination and deadline-driven deliverables 3+ years in a supporting and coordinating role. Experience in construction services is A+. Construction documentation and administrative workflows Formatting and assembling professional client-facing documents Coordinating multiple active pursuits simultaneously Strong organizational skills and attention to detail Procore, Adobe Acrobat, Microsoft Office Suite How to Apply Reply to this posting with: Your resume Qualified candidates will be contacted to discuss next steps.

Responsibilities

The Sales Coordinator manages the full lifecycle of project pursuits, from initial opportunity intake to final proposal submission. This includes coordinating internal stakeholders, formatting client-facing deliverables, and maintaining document control within Procore and CRM systems.