Sales Coordinator - The Bankers Alley Hotel Nashville, Tapestry Collection by Hilton
At The Bankers Alley Hotel Nashville, Tapestry Collection by Hilton, discover a vibrant blend of art and music in our downtown setting close to Broadway’s Honky Tonks. We are currently looking for a Sales Coordinator to provide essential support to our sales office and advance your career in the industry. This is your chance to join a thriving hospitality venture and embrace a dynamic opportunity for professional growth.

• Answers phones: qualifies incoming inquiry calls and ensures all inquiries are dealt with accurately, timely and in a professional manner.
• Updates sales contracts, BEO’s, correspondence, reports, forms, attendance guarantees, etc., as needed by sales and events team.
• Maintains Sales system (i.e. Delphi, SalesPro, etc.) docs and ensures consistent, accurate and working
• properly.
• Assists managers on creative projects including proposals, promotions, blitzes, invitations, special events, etc.
• Maintains timely and effective paper & digital flow and communication within department and to other departments.
• Maintains the flow of sales contracts through proper distribution to client, team, and to appropriate dept. head.
• Works with hotel leadership to confirm arrangements and detail in-house meeting functions as needed
• Distributes BEO’s, Changes, Rooming Lists, Signed Contracts, Revisions, etc. to appropriate departments as it relates to meetings and groups.
• Assists guests and clients with small changes, requests, etc., and completes needed paperwork for Manager.
• Conduct site inspections for the department as needed
• Enters group pick up in sales pro daily and enters preferred production in sales pro monthly.
• Maintains constant flow of thank you letters for groups/functions and distributes accordingly to departments and maintains appropriate files.
• Monitors/Orders office supplies and sales collateral to ensure we are properly always stocked with full packets, collateral, supplies and promotional items.
• Calls clients for guaranteed numbers for functions 72 hours prior, creates/closes house accounts
• Organizes in-house deliveries, amenities, welcome letters, transportation schedules, etc. as needed.
• Attend meetings, take minutes and distribute accordingly.
• Other items relate to the Sales and Marketing effort of the hotel as well as any other items as needed by the entire management staff, time permitting