JOIN OUR TEAM AS A SALES COORDINATOR – THE GRANDVIEW, POUGHKEEPSIE, NY

Perched along the Hudson River, The Grandview has built a reputation as one of the Hudson Valley’s most sought-after wedding destinations. Our venue offers breathtaking river views, two distinct reception spaces, and fully tailored, all-inclusive wedding packages designed to make each celebration unforgettable. From the first meeting to the final toast, our team works closely with every couple to ensure a seamless, stress-free experience.

POSITION SUMMARY

We are looking for a highly organized and detail-oriented Sales Coordinator to partner with our sales team in managing the full client experience. This role is responsible for coordinating appointments, preparing event documents, facilitating communication between departments, and ensuring our clients receive top-tier service from inquiry to event day.

DESIRED SKILLS & QUALITIES

• Excellent organizational, time management, and communication skills
• Strong problem-solving and negotiation abilities
• Comfort working in a fast-paced environment with competing priorities
• Empathy and attentiveness toward client needs
• Initiative and a proactive approach to challenges
• A passion for hospitality and event excellence

EDUCATION

• High school diploma required; bachelor’s degree preferred (hospitality, business, or management focus a plus)
• Equivalent experience may substitute for a degree
• Must be at least 18 years old

PHYSICAL REQUIREMENTS

• Ability to work in varied temperatures (from below 0°F to above 100°F for up to 30 minutes)
• Stamina to be on your feet and moving in a busy venue for extended periods (up to 12 hours)
• Capacity to lift up to 50 lbs. and carry items up to 100 ft.
• Ability to respond quickly to verbal and visual cues in a lively environment

• Work Tuesday–Saturday, 9 AM–5 PM (evenings as needed; must be available for holidays including Easter, Mother’s Day, Thanksgiving, and New Year’s Eve)
• Manage sales calendars and appointment scheduling for two venue locations
• Organize menu tastings and final planning meetings with clients
• Assist with daily administrative tasks for the sales department
• Prepare and finalize Banquet Event Orders (BEOs) and event paperwork, ensuring accurate communication to operations
• Respond to basic client questions regarding sales and event details
• Coordinate final walkthroughs and confirm final guest counts for relevant departments
• Maintain accurate records in the booking system
• Communicate professionally with clients, vendors, and management teams
• Keep the sales office organized and guest-ready
• Support booking and execution of major holiday events (e.g., Mother’s Day, New Year’s Eve, Thanksgiving, Easter, tastings)
• Promote and cross-sell other Bonura Hospitality venues as appropriate
• Contribute to marketing initiatives, including creating sales materials and social media content
• Attend and actively contribute to sales meetings
• Process client payments and update invoices when necessary
• Assemble wedding packets and promotional materials as needed