About the job

Job Purpose

The Business Support and Operations Coordinator supports the day-to-day operations of Creators HQ, coordinating logistics, vendor relationships, facilities, and administrative processes. This role ensures smooth daily operations across Creators HQ spaces and plays a key part in the successful execution of events and initiatives, including end-to-end vendor coordination and workflow support.

Key Responsibilities

• Coordinate end-to-end logistics for daily operations and events, including bookings, transport, and on-site execution
• Liaise with vendors and suppliers, managing contracts, service delivery, and timely follow-up
• Support the operation of Creators HQ facilities, including hot desks, meeting rooms, and shared spaces, ensuring a smooth member experience
• Streamline workflow and coordination processes across teams to improve operational efficiency
• Assist in planning and on-ground execution of Creators HQ events and activations
• Manage administrative tasks such as procurement requests, invoicing, and vendor documentation
• Maintain accurate records of contracts, agreements, and other operational documentation
• Act as a point of contact for internal teams and external partners on operational matters
• Support budget tracking and cost control for operational activities
• Assist with onboarding of new vendors and members, ensuring smooth service delivery
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Requirements

Requirements & Qualifications

• Bachelor's degree in Business Administration, Operations Management, or a related field
• 2+ years of experience in operations, business support, or administrative coordination
• Experience coordinating vendors and logistics is highly desirable
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills in English; Arabic is a plus
• Proficiency in MS Office / Google Workspace
• Ability to work under pressure in a fast-paced, deadline-driven environment