Sales Office Coordinator at Greenwood Village South

Port Charlotte, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Oct, 26

Salary

19.0

Posted On

17 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Receptionist Duties, Event Coordination, Hospitality, Office Inventory Management, Microsoft Office, Customer Relations, Written Communication, Verbal Communication, Multitasking, Proofreading, Social Media Strategy

Industry

Hospitals and Health Care

Description

WHO ARE WE? Come join our dedicated team at South Port Square, a 40-acre campus in Port Charlotte, close to Charlotte Harbor and Punta Gorda — one of Florida’s best-kept secrets! You'll be part of a team with a strong work ethic, where management and co-workers are committed to making a positive impact on our residents’ lives. These extraordinary leaders will help you craft a fulfilling senior living career. For over 35 years, South Port Square has been meeting the growing needs of retirees and seniors. We’re one of twelve retirement communities in Florida managed by LCS, the nation’s leading developer and manager of senior living communities. We strive to create an environment of trust and transparency, helping employees find purpose in their work and reach their highest potential. South Port Square is actively seeking a hospitality-driven professional to join our growing team! #nonclinical ABOUT THE ROLE: The Sales Office Coordinator is the first impression for people visiting our community. This primarily includes receptionist responsibilities, managing administrative functions, coordinating events, serving in a hospitality role, managing office inventory and providing other administrative support functions Here are a few of the daily responsibilities of a Sales Office Coordinator: * Answers and directs incoming phone calls and manages the lead distribution system * Greets and serves all visitors in the marketing office in accordance with the Life Care Services Extraordinary Impressions program * Plans and implements all elements associated with marketing events within the approved budget * Processes invoices and is responsible for maintaining budget performance spreadsheets * Manages the office by tracking inventory and ordering office supplies, collateral, and other printed materials within the approved budget * Maintains and updates the office schedule including events, staff schedules and appointments * Manages communication of updates to the Community website and other digital responsibilities as assigned including taking an active role in the community social media strategy * Coordinates and creates the marketing newsletter and paper/digital flyers for upcoming events * Serves as the primary marketing and sales contact for communication with other departments * Provides administrative support to the Marketing and Sales Director and Residency Counselors as requested * Redirects residents to the appropriate contact for questions, comments or concerns * Maintains a professional appearance at all times * Attends meetings as requested * Assumes responsibilities for personal work areas and maintaining areas in a presentable manner. Here are a few of the qualifications we need you to have: * Administrative degree and a minimum 3 years' experience or high school diploma and minimum of 5 years' experience * Strong organizational Skills * Experience in a professional office setting or hospitality environment, where good communication (especially telephone) and customer relation skills are essential * Proficient in the use of various software including Microsoft Office applications * Strong written and verbal communication skills * Excellent keyboarding and proofreading skills * Ability to multitask * Takes Initiative What We Offer: * 401K with employer match * Dental Insurance * Health Insurance * Vision Insurance * Life Insurance * Paid Time Off * Daily Pay * Extraordinary Rewards Program * Fun, caring, inclusive work environment! Many roles in the community may require that we ask about your vaccination status. This could include MMR, chicken pox, hepatitis, flu, and COVID-19 vaccine status. Full-Time Salary from: $19.00 per hour Background Screening Requirement: This position requires background screening through the Florida Care Provider Background Screening Clearinghouse. For more information, please visit: https://info.flclearinghouse.com [https://info.flclearinghouse.com/]. If you're an enthusiastic, compassionate, senior care professional who is passionate about hospitality and senior engagement- please apply, we'd love to get to know you! EEO Employer

Responsibilities

The Sales Office Coordinator serves as the first point of contact for visitors, managing receptionist duties and administrative functions. Key tasks include coordinating marketing events, managing office inventory, and supporting the Sales Director and Residency Counselors.