A Sales Operations Coordinator in the jewelry industry plays a pivotal role in streamlining sales processes, managing inventory, and ensuring seamless communication between sales and operations teams. Below is an overview of the key responsibilities, skills, and qualifications associated with this role:
Responsibilities

1. Order Management

• Enter, submit, and track all wholesale orders to ensure timely fulfillment.
• Process sales and production orders accurately, maintaining detailed records.

1. Inventory Coordination

• Oversee inventory levels, including receiving new merchandise, ticketing, and organizing backstock.
• Conduct monthly inventory check-ins and update inventory management systems with stock adjustments.

1. Logistics and Shipping

• Assemble and ship packages, create shipping labels, commercial invoices, and proformas.
• Coordinate samples for wholesale accounts, including memo and trunk packages.

1. Communication and Collaboration

• Serve as the main point of contact between external sales directors and internal operations teams.
• Prepare, organize, and manage collateral materials, including training documents and product photos.

1. Customer Service and Support

• Assist with special events, including processing and reconciling necessary invoices and client orders.
• Ensure high levels of client satisfaction through excellent service and a luxury mindset.

1. Administrative Tasks

• Maintain data integrity in sales systems, such as Salesforce.com.
• Coordinate and schedule sales training and events.
• Manage sales enabling tools and technologies.

Key Skills

• Organizational Skills: Strong attention to detail and ability to manage multiple tasks efficiently.
• Communication: Excellent verbal and written communication skills to interact effectively with clients and team members.
• Technical Proficiency: Experience with sales tools and software, including CRM systems and content management.
• Customer Service Orientation: Ability to provide exceptional service and maintain a luxury mindset.
• Problem-Solving: Creative and strategic problem-solving abilities to address challenges proactively.

Qualifications

• Prior experience in retail sales or sales support, preferably in fine jewelry or luxury goods.
• Proficiency with Microsoft Office Suite and familiarity with sales tools and software.
• Ability to work a flexible schedule based on business needs, including evenings, weekends, and holidays.

All Races welcom

• Maintain data integrity in sales systems, such as Salesforce.com.
• Coordinate and schedule sales training and events.
• Manage sales enabling tools and technologies