Sales Support/Admin at Rand Technology LLC

Irvine, California, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Apr, 26

Salary

0.0

Posted On

13 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Logistics, Communication, CRM Coordination, Project Management, Event Planning, Document Preparation, Confidential Support, Relationship Management, Sales Support, Training Coordination, Detail Oriented, Professionalism, Discretion, Agility, Team Collaboration

Industry

Semiconductors

Description

Description Summary This position provides high-level administrative and coordination support to the sales lead and broader team, ensuring seamless calendar management, travel logistics, and communication flow. The role requires a proactive, detail oriented individual who thrives in a fast-paced environment and can manage multiple priorities while maintaining professionalism and discretion. Nature of Services Calendar & Meeting Management: Coordinate complex scheduling for internal and external meetings, aligning priorities with sales objectives and key deadlines. Prepare agendas and ensure meeting materials are ready in advance to support effective decision-making. Travel & Logistics: Manage domestic and international travel arrangements, including flights, hotels, and transportation. Prepare detailed travel itineraries and handle last- minute changes with agility and professionalism. Communication & Correspondence: Draft, review, and send communications on behalf of the sales lead. Prioritize and filter incoming messages and serve as a liaison between the sales lead and internal or external stakeholders. Sales Support & CRM Coordination: Compile and format sales reports, forecasts, and executive presentations. Maintain and update CRM data and assist with quote approvals, contract processing, and task follow-ups. Project & Task Management: Track key action items resulting from leadership and team meetings, ensuring follow-through and accountability. Support internal project coordination across sales, marketing, operations, and finance teams. Event & Meeting Planning: Organize logistics for team offsites, client meetings, webinars, and conferences. Ensure smooth execution of in-person and virtual events, including coordination of venues, materials, and attendee communications. Document & Presentation Preparation: Create professional-grade sales decks, summaries, and crackers tailored for executive review. Maintain a centralized repository of up-to-date sales materials, templates, and documents. Confidential Administrative Support: Handle sensitive information such as compensation plans, strategic initiatives, and headcount data with discretion. Manage expense submissions, reimbursements, and vendor invoices in a timely manner. Relationship Management: Build and maintain positive relationships with key customers, partners, and internal collaborators. Act as a polished and reliable extension of the sales lead in all professional interactions Sales Team Support: Support onboarding and training coordination for new sales team members. Assist with territory planning and organizational alignment activities as needed. Training Support: Support the coordination and execution of training efforts as needed. Requirements Industry experience highly desired.

Responsibilities

The role involves providing high-level administrative support to the sales lead and team, including calendar management, travel logistics, and communication flow. Additionally, it includes compiling sales reports, managing CRM data, and organizing events.