Sales Support Administrator at EST03 INC

Blue Ash, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Jun, 26

Salary

0.0

Posted On

05 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Order Entry, Art Approvals, Forecasting, NetSuite, Data Entry, Reporting, Subcontractor Management, Client Proofs, Communication, Organization, Time Management, MS Office, CRM Systems, Collaboration, Problem Resolution

Industry

Advertising Services

Description

Description Job Title: Sales Support Administrator Reports to: Director of Operations Department: Sales and Operations FLSA Status: Exempt Position Overview/Purpose: The Sales Support Specialist plays a critical role in ensuring operational excellence and superior client experience. This position bridges the gap between Sales and Operations by coordinating the administrative, logistical, and communication elements required to successfully transition projects from sale to execution. As a key contributor to both front-end sales efforts and back-end project readiness, the Sales Support Specialist helps drive accuracy, efficiency, and speed throughout the customer lifecycle. This is a high-impact, detail-oriented role that requires excellent communication, organizational strength, and a collaborative mindset. Who We Are Since 2003, Advertising Vehicles has been a premier nationwide fleet graphics and vehicle advertising company, helping businesses of all sizes transform their vehicles into high-impact marketing assets. Headquartered in Cincinnati, Ohio, with teams across the U.S., the company offers end-to-end services—from strategic concept and in-house design to production, installation, and ongoing fleet management—within its 30,000-square-foot facility. By combining deep expertise in both vehicles and advertising with durable materials and data-informed design, Advertising Vehicles delivers scalable, brand-consistent solutions that turn fleets into moving billboards that maximize visibility, reinforce brand recognition, and drive measurable results on the road. Who We’re Looking For We’re not for everyone — and that’s intentional. You’ll thrive here if you: Take ownership and follow through Want to win and expect results from your effort Prefer accountability over comfort Thrive in a fast-paced, in-office, team environment See challenges as problems to solve We hire for character first, skills second. Our core values are: Driven to Win • Authentically Gritty • Passionate Learner • Committed to Accountability • Contagiously Positive Why Join Us EST03 takes extraordinary efforts to connect with the passions and goals of our staff, our partners, and our customers. We welcome and value input from our employees, which allows us to “Drive to Win”. You will work with national and regional brands Receive clear expectations and strong leadership Growth opportunities as the company scales Competitive pay, benefits, PTO, and 401(k) match A culture that rewards effort, results, and teamwork Principal Duties and Responsibilities (Essential Functions): Sales Support: Serve as an internal liaison between the Sales team and other organizational departments. Assist the Sales team with administrative support assisting with order entry and art approvals. Collection and validation of all necessary project intake information (vehicle counts, types, photos, VINs, locations, measurements, POCs) Monitors Print & Ship revenue to ensure accurate forecasting by ensuring that the orders are printed in the projected month or moving the money to the next month forecast in collaboration with the AE/AM. Prompt response to internal teams via Tasks in NetSuite. Operational Support: Ensure order expectations are clearly documented for the Design and Project Management teams. Enter project data into internal systems with 100% accuracy and completeness. Provide regular reporting to the Director of Operations on project intake status and operational bottlenecks. Assist with maintaining subcontractor records, COIs and W9s. Help prepare weekly internal huddles with status reports and key insights. Client Experience: Support issue resolution by quickly escalating concerns or delays to appropriate internal teams. Coordinate client proofs and approvals. Ensure all client-facing documents are polished, accurate, timely and aligned with the brand. Occasional front desk support and vehicle check-in and pickup. Other Duties as assigned. Supervision Received: Reports to the Director of Operations. Receives feedback from National Account team. Supervision Exercised: None Requirements Qualifications & Skills: Bachelor's degree or equivalent experience required. Minimum of 2 years of experience in customer service or outside sales experience required Prior experience in accounts management preferred, but not required. Strong people and rapport building skills with a positive and personable demeanor. Demonstrated collaboration, negotiation, and persuasion skills. Superior listening skills and creative problem resolution skills. Effective oral and written communication skills. Excellent organization and time manageent skills. Ability to adapt to flexible, dynamic situations. Solid computer skills with an in-depth knowledge of MS Office software (Word, Excel, PowerPoint) and working knowledge of web-based CRM systems. Minimal travel required (5%). Work Requirements: Valid driver’s license and personal vehicle to travel to client locations. Ability to lift approximately 15-20 lbs. AV HQ based position. Ability to work independently. EEO: EST03 and its subsidiaries (Adsposure, Advertising Vehicles, and STICK) are Equal Opportunity Employers committed to fostering a diverse and inclusive workplace. We prohibit discrimination and harassment of any kind and make employment decisions based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability, genetic information, veteran status, or any other status protected by applicable law.EST03 provides reasonable accommodations to qualified individuals with disabilities, unless doing so would result in undue hardship. Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Responsibilities

This role serves as an internal liaison between Sales and other departments, providing administrative support for order entry and art approvals while ensuring accurate project intake information is collected. The specialist also supports operational readiness by accurately entering project data, monitoring revenue forecasts, and assisting with documentation for subcontractors.