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The Position
We are seeking a proactive and detail-oriented SAP & Equipment Lifecycle Specialist to join our Operations team in supporting the full lifecycle of equipment across our Scotland sites. This cross-functional role will be pivotal in managing equipment onboarding, decommissioning, obsolescence, and site relocations while ensuring alignment with SAP systems and Roche’s Integrated Engineering Compliance (IEC) module.

QUALIFICATIONS & EXPERIENCE:

• Strong working knowledge of SAP PM (Plant Maintenance) and equipment lifecycle management processes.
• Familiarity with calibration and maintenance requirements in regulated environments.
• Ability to interpret and configure complex SAP maintenance plans and translate them into meaningful operational tasks.
• Strong interpersonal and cross-functional collaboration skills; comfortable working across multiple sites.
• Experience ensuring audit readiness and alignment with GxP, SOPs, and quality system requirements.

• Equipment Lifecycle Management:
• Lead the coordination and running of:
• New equipment introductions
• Establishing and management of calibration and maintenance activities in collaboration with equipment owners.
• Ensure appropriate validation activities carried out on all equipment.
• Ensure training needs identified by equipment owners, and correctly managed.
• Equipment decommissioning, obsolescence planning, and relocations across Scotland sites.
• Equipment Inventory and spares management.

Maintain accurate and complete equipment records within SAP, ensuring traceability, compliance, and system integrity.

• Ensure all maintenance processes and documentation are audit-ready at all times.

SAP & IEC Module Expertise:

• Act as the Subject Matter Expert (SME) for Roche’s IEC module across all Scottish sites, with a strong understanding of its functionality related to equipment management, maintenance tracking, and decommissioning.
• Serve as a Key SAP User, responsible for navigating, interpreting, and configuring complex maintenance plans and for ensuring all equipment is added/ maintained and decommissioned properly in SAP across all of Scotland operations

• Translate technical and operational strategies into accurate SAP maintenance schedules and hierarchies.

Compliance & Quality Assurance:

• Ensure full compliance with Standard Operating Procedures (SOPs), Good Scientific Practices (GSPs), the Roche Code of Conduct, and all relevant regulatory requirements.
• Regularly audit equipment management activities and documentation to ensure inspection readiness.

• Promote a culture of quality and accountability in equipment and maintenance processes.

Calibration & Operational Support:

• Support the calibration of operational equipment, collaborating with cross-functional teams to maintain system accuracy and reliability.

FEMS & Site Integration:

• Support and coordinate activities within the Facility and Equipment Management System (FEMS).

• Ensure alignment between SAP, IEC, and site operational practices.

Cross-Site Collaboration & Interpersonal Engagement:

• Work closely with engineering, quality, and operations teams across Scotland to standardize and improve equipment management practices.

• Facilitate communication across functions to ensure shared ownership of equipment lifecycle and compliance activities.

Training & Capability Building:

• Support cross-functional training initiatives aimed at improving equipment management knowledge and compliance.

• Identify training gaps across sites and contribute to the development and delivery of targeted training to close those gaps.

KPI & Performance Monitoring:

• Monitor and report key equipment-related KPIs, including maintenance compliance, overdue tasks, and audit observations using SAP reporting tools. Studies maintenance performance to look for improvements
• Drive performance improvements through data insights and stakeholder engagement.