Roles & Responsibilities

Key Responsibilities

SAP Transaction Processing

Enter and post day-to-day accounting transactions directly into SAP.

Process supplier invoices, purchase-related entries, payments, receipts, journal entries, debit notes and credit notes.

Ensure correct GL account, cost centre, profit centre, tax code and other SAP coding before posting.

Verify transactions against approved supporting documents before entry.

Check that SAP entries agree with invoices, purchase orders, goods receipts, bank documents and approvals.

Correct posting errors and follow up on incomplete or incorrect transactions.

Maintain proper document references and attachments within SAP wherever applicable.

Accounts Payable & Vendor Verification

Verify supplier invoices against PO, GRN and invoice before posting.

Check quantities, rates, taxes and approved commercial terms.

Identify duplicate invoices or payments.

Maintain accurate vendor accounts and clear open items.

Prepare supplier reconciliations and investigate differences.

Assist in preparing payment batches for approval by the Finance & Accounts Manager.

Bank, Cash & Receivables

Post bank receipts and payments in SAP.

Perform regular bank reconciliations.

Record and reconcile customer receipts.

Monitor unidentified receipts and outstanding entries.

Assist with petty cash and cash-account reconciliation where required.

General Ledger & Reconciliations

Post approved journals and accounting adjustments.

Reconcile key balance-sheet and control accounts.

Review open items and aged balances.

Assist with month-end closing.

Ensure transactions are posted into the correct accounting period.