SC Launch Corporate Administrator at SCRA

Columbia, South Carolina, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Feb, 26

Salary

0.0

Posted On

07 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Organizational Skills, Time Management, Communication, Confidentiality, MS Office Suite, MS Dynamics, HubSpot, Report Writing, Presentation Preparation, Logistics Coordination, Project Support, Relationship Management, Meeting Coordination, Research Skills, Administrative Support

Industry

Research Services

Description

Description The Administrator for the President & CEO and Chief Program Officer (CPO) provides high-level administrative and operational support to both executives, ensuring efficient management of daily activities, communications, scheduling, and special projects. This position requires discretion, professionalism, and the ability to manage multiple priorities while maintaining a high degree of accuracy and confidentiality. The Administrator serves as a key liaison across departments, external partners, and stakeholders, ensuring the seamless execution of organizational priorities. Requirements Executive Support: Responsible for managing, arranging, and resolving potential scheduling conflicts related to calendar data, conference call schedules, business meeting schedules, business equipment, and presentation devices. Coordinate and manages all arrangements related to meetings – including travel, reservations, advance notifications, agendas, preparation of related materials, expense reports and scheduling. Coordinate logistics for internal and external meetings. Handle confidential correspondence, reports, and presentations with accuracy and discretion. Screen and prioritize emails and requests, attend meetings as requested, provide meeting notes and action items, ensuring timely and appropriate follow-up. Operational and Administrative Support: Maintain organized electronic filing systems. Oversee and maintain office supplies for the Columbia office. Participate in weekly conference calls and monthly meetings for the President & CEO and CPO. Program and Project Support: Support cross-functional projects led by the President & CEO and CPO, tracking progress, deliverables, and deadlines. Assist in preparing reports, dashboards, and materials for meetings. Research and summarize information on key topics or initiatives as requested by President & CEO or CPO. Provide logistical and administrative support for organization-wide meetings, workshops, and special events. Communication and Relationship Management: Serve as the first point of contact for internal and external inquiries directed to the President & CEO and CPO. Facilitate communication between leadership and staff, ensuring clear and timely information flow. Manage program-related internal and external communications. Build and maintain positive relationships with internal team members and external stakeholders. Assist with other additional duties assigned. Qualifications: Associate degree in Business Administration, Communications, or related field required. Bachelor’s degree preferred. Minimum of five (5) years of administrative or executive support experience, preferably supporting senior leaders or executives. Strong competency in working with business-related computer applications including MS Office Suite, MS Dynamics, and HubSpot. Ability to communicate clearly and concisely, verbally and in writing Experience and skill in writing business reports and some level of technical report writing. Experience in preparing presentation materials. Strong organizational and time management skills with the ability to handle multiple priorities. Ability to work independently and collaboratively and maintain a high level of discretion and confidentiality around sensitive information.

Responsibilities

The Administrator provides high-level administrative and operational support to the President & CEO and Chief Program Officer, ensuring efficient management of daily activities and communications. This role involves coordinating meetings, handling confidential correspondence, and supporting cross-functional projects.