Schedule Coordinator at IntrepidGS

McLean, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Mar, 26

Salary

0.0

Posted On

06 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Travel Coordination, Scheduling, Detail Oriented, Microsoft Excel, Microsoft Word, Microsoft Outlook, International Travel Planning, Medical Screening Coordination, Visa Coordination, Staffing Documentation, Administrative Support, Communication, Problem Solving, Time Management, Team Collaboration

Industry

Defense and Space Manufacturing

Description

The Schedule Coordinator has an integral role within the Program Management Office (PMO). In this role your essential responsibility is to execute processes deploying IAP employees in a timely manner (Right People, Right Place, Right Time). You will work closely and in collaboration with the PMO staff and the Travel Coordination team. To be successful, the Scheduling Coordinator will understand the training and travel requirements of employees, work independently as required, and receive a moderate amount of detailed supervision and guidance. The position requires an individual who is detail orientated, able to manage multiple tasks, and can maintain accurate staffing schedule documentation. The program is a global services program providing 24/7/365 support, the Scheduling Coordinator should expect infrequent requests for support from our deployed staff during non-working hours. ESSENTIAL JOB FUNCTIONS: (not limited to duties as described – performs related duties as requested) Coordinate travel reservations with Travel Coordinator team Coordinate Training, and other authorized rotations with Travel Coordinator team, ensuring program wide mission staffing levels are maintained Schedule pre-deployment medical screening and appropriate medical clearances in accordance with USG Regulations Coordinate Passports, Visas, and Work Permit requirements Provide schedule input concerning staffing summaries for monthly Program Management Review (PMR) Provide schedule input concerning staffing approaches for the PMP Provide schedule input concerning Staffing Matrix Wire Diagram (CDRL 019) Provide schedule input for Efficiency & Improvements Recommendation Document (CDRL 027) Provide principal administrative support in the Program Management Office Maintain a close and highly responsive relationship to the day-to-day activities of the supervisor and staff Limited physical demands, possible travel for 3 or 4 days to domestic locations EDUCATION & EXPERIENCE: This position involves heavy customer (employee) interaction and therefore requires superior customer service. Bachelor’s degree or equivalent years of experience desired KNOWLEDGE & SKILLS: In addition, we seek the following background/skills: Strong knowledge of the airline travel system Proven experience planning and booking international travel Strong computer skills; Microsoft Excel, Word and Outlook Positive, outgoing demeanor and the ability to work well under high ops tempo SECURITY CLEARANCE: TS/SCI Full Scope Poly Intrepid Acquisition Holdings, LLC www.intrepidgs.com Intrepid Acquisition Holdings, LLC. (IAH), is a leading provider of global-scale logistics, facilities management, and advanced professional and technical services. IAH provides a broad spectrum of services and solutions to U.S. and international government agencies, and organizations. As a world-class leader in providing seasoned program management, IAH leverages and integrates its capabilities to provide safe, innovative, and reliable solutions to meet customers' diverse and complex challenges. Intrepid Acquisition Holdings, LLC. (“IAH” and/or “Company”) and its affiliates, including but not limited to IAP World Services, Inc., Readiness Management Support L.C., JPATS Logistics Services, LLC., and subsidiaries is an EOE, including disability/vets. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. At Intrepid Global Solutions, we lead the way in mission-critical support where others can not or will not. With over 65 years of expertise supporting defense and national security missions, Intrepid Global Solutions excels in contingency operations, air traffic management, logistics, facilities management, information technology, and engineering services. Operating across 110+ locations in 27 countries, we are renowned for navigating the most challenging environments. Certified in ISO and NIST standards, we provide reliable, mission-critical solutions to both U.S. and international government agencies, ensuring success in every global mission. Unrivaled Commitment. Global Solutions.

Responsibilities

The Schedule Coordinator is responsible for executing processes to deploy employees in a timely manner and coordinating travel and training with the Travel Coordination team. They will maintain accurate staffing schedule documentation and provide administrative support within the Program Management Office.