Scheduler (HO.26.08) at Excel Society

Edmonton, Alberta, Canada -

Full Time

Start Date

Immediate

Expiry Date

26 Jun, 26

Salary

0.0

Posted On

28 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Scheduling, Coordination, Staff Coverage, Shift Management, System Maintenance, Communication, Confidentiality, Microsoft Office, UKG, Organizational Skills

Industry

Non-profit Organizations

Description

We’re Hiring! 🚀 Are you ready to take the next step in your career? Excel Society is excited to announce an amazing opportunity for an Scheduler to join a dynamic team. Hours of work: Rotation, includes overnight and weekends Why This Role? * Work with a forward-thinking organization * Opportunities for growth and development * Collaborative and innovative environment Key Responsibilities: * Maintain and coordinate master site/employee schedule to fill shifts as needed. * Schedule employee coverage in order to ensure best operations standards * Manage and maintain schedule by filling open shifts and coordinating schedules to increase or decrease the amount of necessary staffing. * Manage and maintain employee schedules, including changing shifts/employees immediately to ensure sites are staffed appropriately * Update and maintain system to reflect holidays, vacations, home visits, appointments, etc. * Communicate regularly with staff regarding staff assignments and issues. * Scheduler will assure all shifts are filled to meet site/client requirements. * Keep phone list updated, and current staff information and employee data updated in system * Communicate on a regular basis with supervisors regarding open shifts/shift coverage to keep continuity of service. * Ensure staff and clients are aware of schedules on a regular basis. * Works collaboratively with supervisors on scheduling issues. * Organizes on-site orientation, training, and meetings for relief employees. * Works with Relief Coordinator if there are patterns or trends of staff absences to address accountability. * Manages Community Services and DAL schedule by maintaining schedules for employees. * Completes shift requests by responding to supervisors and employees via email or telephone. * Maintains employee and client confidence and protects operations by keeping information confidential. * Ensure all employees have access to Catalyst, Momentum, and Workschedule.net including deactivating employees who have separated from Excel. What We’re Looking For: * High school diploma, GED, or equivalent required. University/college degree is an asset. * Previous administrative experience preferred. * Proficient in Microsoft Office. * Experience scheduling within UKG is an asset. * Excellent verbal, written, and interpersonal communication skills. * Excellent organizational skills. * Satisfactory criminal record check. If you’re passionate about making an impact and want to be part of something great, we’d love to hear from you!

Responsibilities

The Scheduler is responsible for maintaining and coordinating the master site/employee schedule to ensure adequate shift coverage, managing staffing levels, and updating scheduling systems to reflect changes like holidays and vacations. This role also involves regular communication with staff and supervisors regarding assignments and operational continuity.