Scheduling Coordinator at Jostens

Eagan, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Jun, 26

Salary

45000.0

Posted On

14 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Entry, Scheduling Systems, Calendar Management, Event Management Software, Microsoft Office Suite, Excel, Detail Oriented, Communication, Problem Solving, Multi-tasking, Technology Savvy, Planning, Prioritization, Organization, Coordination, Auditing

Industry

Manufacturing

Description

Job Title: Scheduling Coordinator Job Type: FT/Salaried, Non-exempt This position is in-office for candidates located in the metro area; remote consideration is limited to candidates residing outside the area. You must have reasonable flexibility to support seasonal schedule adjustments and possible overtime from October through April. Setting the Schedule for Picture Day Success! Scheduling Coordinators play a key role in supporting JostensPIX Picture Day events by ensuring schedules and agreements are accurate, organized, and ready for execution. Working closely with our Operations and Sales teams, you’ll manage data entry, validate scheduling information, and coordinate across systems to help ensure every Picture Day is set up for success. We’re looking for detail-oriented team members who enjoy working behind the scenes to keep processes running smoothly and efficiently. Join our fast-growing division and help bring seamless Picture Day experiences to schools nationwide! YOU WILL: * Assist. Build, maintain and update schedules in an every changing calendar * Engage. Provide first point of contact assistance for internal team inquiries * Serve. Act as liaison between internal partners to coordinate timely resolutions * Audit. Monitor calendar capacity and schedule activity to identify scheduling risks * Support. Validate daily agreement and scheduling activities ensuring accuracy of data YOU HAVE: * Education. High school diploma or equivalent * Experience. Knowledge of scheduling systems, calendar based tools and/or event management software * Proficiency. Working level experience with the Microsoft Office suite and proficient in Excel * Drive. Ability to work in a detail oriented environment following defined processes, identifying discrepancies and meeting deadlines * Confidence. Excellent verbal and written communication skills YOU ARE: * Determined. Fostering creative problem-solving skills with the ability to meet deadlines under pressure * Absolute. Able to multi-task and work both independently and in a collaborative environment * Savvy. Comfortable with technology and learning new software applications * Optimistic. Displaying a positive, teamwork attitude * Definitive. Able to independently plan, prioritize and organize competing demands Preferred: * 2+ years of experience in event scheduling, coordination, logistics or related role * Exposure to and understanding of the industry and competition * Advanced knowledge of the Microsoft Office Suite with ability to adapt quickly to internal systems * Experience with data entry, conversion or transcription with high level of accuracy * Background in project and/or operational initiatives support LOVE WHERE YOU WORK: * We care about YOU. We are a growing team, but not so big that you are just a number! This team works closely together and we support each other! * We care about your health. We offer competitive healthcare (health, dental, vision, life) in addition to voluntary benefits including DailyPay, home and car insurance, pet insurance, flexible spending account, amongst many more. * We invest in your future. We offer a 401K match vested immediately so you can start saving for retirement right away. * We want you to unplug when needed. We believe in taking your time off without guilt and offer accrued paid time off and company paid holidays. * We care about your development. We support tuition reimbursement after 6 months of service. * We believe in pay transparency. The salary range for this position is $44,000 - $45,000 with opportunity for overtime from July through November. * APPLICATION DEADLINE: April 27, 2026 About Us: Jostens leads the student commemoration market and has been serving local communities for over 125 years. We work with thousands of K-12 schools, colleges and universities each year, and have the honor of partnering with beloved sports teams and esteemed organizations across the country. Our iconic products — like yearbooks, letter jackets, class jewelry and championship rings — keep meaningful traditions alive and inspire millions of people to celebrate their unique stories, milestone moments and biggest accomplishments every year. We have 13 first-class facilities across the globe, from North America to the Caribbean. Watch a short video about us here [https://app.frame.io/reviews/5848229b-cf7d-4ba6-9748-113d90216c7f/72574d34-15a3-4af0-9ade-15b349aeb4c2]. Americans with Disabilities Act (ADA): Jostens is committed to the full inclusion of all qualified individuals. If reasonable accommodation is required to fully participate in the job application or interview process, or to perform the essential functions of the position, please reach out to our HR team at recruiter@jostens.com. Jostens is an Equal Opportunity Employer and complies with applicable employment laws. EOE/M/F/Vet/Disabled are encouraged to apply. California Privacy Policy: https://www.jostens.com/about/california-employee-privacy-policy

Responsibilities

Scheduling Coordinators ensure Picture Day schedules and agreements are accurate and organized by managing data entry and validating scheduling information across systems. They build, maintain, and update schedules in a changing calendar while acting as the first point of contact for internal inquiries and coordinating resolutions between partners.