Scheduling Coordinator

at  Province of Nova Scotia

Department: Justice
Location: SYDNEY
Type of Employment: Permanent
Union Status: Exclusion - Non Union - NSPG
Closing Date: 09-Oct-24 (Applications are accepted until 11:59 PM Atlantic Time)

ABOUT US

The Correctional Services Division of the Department of Justice is responsible for the administration and operation of community and custody-based programs and services for incarcerated adults and youth. Within the Correctional Services’ core business area there are two programs: Community Corrections and correctional facilities. Each of these program areas is broken down into closely related activities that have a specific impact on the program’s target group.

PRIMARY ACCOUNTABILITIES

• Create and maintain the schedule of full time and relief staff
• Create and maintain accurate and updated employee files
• Coordinate with the Manager Administrative Services for processes regarding Return to Work and Absence management
• Administrative duties as assigned

QUALIFICATIONS AND EXPERIENCE

To be considered for this opportunity, you must hold a college diploma or post-secondary studies in a related field in addition to several years of directly related experience. The Scheduling Coordinator role typically aligns with a university degree with relevant coursework (i.e., mathematics/finance, data analysis). An equivalent combination of training and experience may be acceptable.
Experience scheduling full-time and relief-staff in a 24-hour operation is required, as well as an understanding of and the ability to adhere to and interpret collective agreements, policy, and guidelines. You have proficient keyboarding skills and a sound knowledge of general office procedures and computer programs, including MS Office (Word, Excel, Outlook, etc.) and SAP. Experience with file and/or records management would be an asset.

The successful candidate will also demonstrate:

• A high level of motivation.
• The ability to work independently with minimal supervision, and as part of a larger team.
• Evidence of strong communication skills and sound judgement.
• The ability to ensure a high level of security and confidentiality at all times.
• Good organizational skills, including the ability to prioritize and juggle multiple tasks and deadlines.
• Close attention to detail and timelines while maintaining accuracy.
• The ability to manage challenging/emotional situations and/or emergencies that arise in the context of a correctional environment.
• Knowledge of a records management system would be an asset.

Competencies required for this vacancy: Analytical Thinking, Adaptability & Flexibility, Attention to Detail, Outcome Focus, Effective Interactive Communication, Teamwork & Collaboration, Intercultural Diversity Proficiency.
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Please refer the Job description for details