Are you a detail-oriented professional with exceptional organizational skills and experience in HVAC, plumbing, and/or residential construction industries? If so, you could be the Scheduling Coordinator for a well, established construction company! The ideal candidate will play a critical role in ensuring day-to-day operations run smoothly by managing schedules, coordinating jobs, and providing excellent customer service to clients and internal teams. If you thrive in a fast-paced environment, enjoy problem-solving, and have a passion for the trades, we want to hear from you!
Key Responsibilities
Coordinate and manage schedules for technicians, contractors, and project teams.
Prioritize and assign service calls, installations, and maintenance requests efficiently to meet client deadlines.
Act as the main point of contact for clients, addressing service inquiries and updates in a professional and timely manner.
Utilize scheduling software to optimize routes, reduce downtime, and ensure project timelines are on track.
Communicate scheduling changes or conflicts with team members and management proactively.
Collaborate closely with project managers, field supervisors, and team leaders to streamline operations.
Maintain accurate records of schedules, job statuses, and client interactions in the company’s database.
Assist with administrative tasks such as job quotes, invoicing, and vendor communication when necessary.
Address material-related issues by liaising with procurement and warehouse teams, ensuring timely resolution and rebooking.
Track crew performance trends, identifying inefficiencies or recurring errors, and report findings to department heads.
This is office-based, full-time, permanent role that offers a competitive salary and a comprehensive benefit plan. Plus, you get to be part of a great team with a growing company. Apply today!
Minimum of 3 years’ experience in a scheduling or coordination role.
Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
Proficiency in using electronic scheduling tools and calendar management systems.
Excellent customer service skills with a focus on clear and precise communication.
Experience in office administration, including email correspondence and record keeping.
Ability to analyze workflows and implement improvements to enhance production efficiency.
Familiarity with construction or service-oriented industries is an asset.
Problem-solving skills and a proactive approach to addressing scheduling conflicts or issues.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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Questions? Call your local office at 1.888.490.5461. All applicants applying for Canadian job openings must be authorized to work in Canada.
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