Scheduling Expert (m, f, d) - UE Hamburg at Global University Systems Medical Schools

Hamburg, , Germany -

Full Time

Start Date

Immediate

Expiry Date

28 Sep, 26

Salary

0.0

Posted On

30 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Scheduling, Timetabling, CampusNet, MS Office, Administrative Planning, Intercultural Communication, Student Administration, Resource Coordination, German Language, English Language

Industry

Higher Education

Description

Your Responsibilities The University of Europe for Applied Sciences (UE) is a vibrant and dynamic institution that is dedicated to providing top-quality education to students from all around the world. Our programmes are delivered in English and/or German language, and with more than 100 nationalities represented on campus, we are proud to have one of the most diverse student bodies in Europe. Our campus locations in Berlin, Potsdam, Hamburg, Iserlohn, and Dubai (UAE) provide a truly international experience for our students and staff alike. At UE, we are more than just a university – we are a family and we believe our employees are our most valuable asset, and we are committed to creating a supportive and inclusive work environment where everyone can thrive. As part of the Global University Systems (GUS) network, we offer a wide range of professional development opportunities, including bachelor's and master's degree programs, language courses, and executive education. With approximately 87,000 students across 57 locations worldwide, GUS provides an unparalleled international network for learning and collaboration. If you are passionate about education and want to join a dynamic and innovative institution that values diversity, quality teaching, and its people, then we invite you to join our UE family today. We are looking for new colleagues to join our Scheduling Team at our UE Innovation Hub in Hamburg on a full-time basis /40 hour a week, starting as soon as possible. Key Activities & Responsibilities: • Liaising with the academic staff to determine, schedule and coordinate individual staffing needs based on student numbers and program requirements • Scheduling of all courses for Berlin location and, if needed, provide support to the Scheduling team at the other campuses in Potsdam, Iserlohn and Hamburg • Creating timetables for all degree programs at the campus in CampusNet • Drawing up teaching assignments for freelance lecturers and ensuring onboarding • Supporting the academic team by calculating the professorial quotas for the individual study programs • Coordination and editing of the timetables in cooperation with the lecturers of all departments • Answering to student inquiries regarding Scheduling related matters in English and German • Reservation of rooms for optimal planning based on availability, student numbers, and course needs, in compliance with various safety concepts • Entering and managing data in the student administration system CampusNet Your profile Your profile: • You have university degree and have extensive MS Office skills • You have experience with administrative work and enjoy organizing and planning • You have knowledge of CampusNet or another student information system • You have good written and spoken German and English skills • You are enthusiastic about the higher education sector and demonstrate a high degree of reliability, initiative, organizational skills, team spirit, commitment, and flexibility • You are open to working in an international environment and display great communication skills, intercultural awareness, and openness to new experiences and challenges Why us? What we offer: • Opportunity to work with a great team in a dynamic and international environment • 30 days of vacation /5 working days per week • After successfully passing the probationary period, we offer subsidies for employees’ well-being through our health budget with preventive and aftercare services • Various online language courses and opportunities to participate in online collaboration courses • Numerous campus events from the fields of art, culture, business and science • Opportunity to develop and implement new ideas and concept About us GUS Germany GmbH (GGG) is an innovative and dynamic network of world-class higher education institutions that is committed to empowering students with the knowledge and skills they need to make a positive impact in the world. Our mission is to foster visionary leaders who can drive meaningful change for society. With a strong presence in Germany, Europe, and beyond, GGG is made up of several well-known brands, including UE (University of Europe for Applied Sciences), BSBI (Berlin School of Business & Innovation), htk academy, and GISMA University for Applied Sciences. Our thriving student body of over 10,000 learners across our institutions benefits from a wide range of academic disciplines, such as business, technology, data science, engineering, sports, and fine arts. As part of the Global University Systems (GUS) network, which comprises over 48 universities across Europe, the USA, Australia, Asia, and South America, with over 87,000 students, we are dedicated to providing exceptional learning experiences to our students. At GGG, we are committed to creating a supportive and inclusive work environment where everyone can thrive. Our employees play a vital role in ensuring that our students succeed at every step of their career path. Join our team and be a part of a culture of innovation and excellence in education. www.gusgermany.com

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Responsibilities

The role involves coordinating course schedules, creating timetables in CampusNet, and managing teaching assignments for freelance lecturers. Additionally, the expert handles room reservations and responds to student inquiries regarding scheduling in both English and German.