Scheduling & Logistics Coordinator at Defense Holdings, Inc.

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Jun, 26

Salary

0.0

Posted On

21 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Scheduling, Logistics, Calendar Management, Coordination, Microsoft Office Suite, Outlook, Teams, Organizational Skills, Multitasking, Communication Skills, Attention To Detail, Time Management, Adaptability, Initiative, Collaboration, Travel Planning

Industry

Public Safety

Description

Defense Holdings, Inc. (DHi) Location: Hybrid/Remote (US) Employment Type: Full-Time Department: Administrative / Operations Reports To: Office Manager / Department Director Company Overview Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance. At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions. Position Summary Defense Holdings, Inc. (DHi) is seeking a Scheduling & Logistics Coordinator to manage team calendars, coordinate meetings, and oversee logistics for internal and client-related activities. The ideal candidate will ensure that schedules, resources, and deadlines are efficiently organized to support smooth operations across departments. This role requires strong organizational, communication, and multitasking skills, as well as attention to detail and the ability to work independently in a hybrid environment. Key Responsibilities Scheduling & Calendar Management Maintain and manage departmental and executive calendars. Coordinate meetings, video conferences, and team events. Ensure scheduling conflicts are resolved efficiently and proactively. Logistics & Coordination Arrange travel and accommodations for staff and clients as needed. Coordinate resources and materials for meetings, presentations, and events. Track project and team deadlines to support timely deliverables. Reporting & Documentation Prepare and maintain reports related to scheduling, logistics, and resource allocation. Maintain accurate records of team activities, meetings, and travel arrangements. Assist in documentation for compliance and operational review. Cross-Functional Collaboration Work closely with administrative, project, and client services teams. Support leadership in streamlining scheduling and logistics processes. Collaborate with multiple departments to ensure smooth operational workflow. Required Qualifications High school diploma; Associate or Bachelor’s degree preferred. 1–3 years of experience in scheduling, logistics, or administrative coordination. Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams. Strong organizational, multitasking, and communication skills. Ability to manage confidential information responsibly. Preferred Qualifications Experience in corporate or defense-related administrative roles. Familiarity with travel planning, calendar management software, or workflow systems. Core Competencies Attention to Detail Organizational Skills Communication Skills Time Management Adaptability & Initiative Collaboration Work Environment Hybrid/Remote work environment with flexible scheduling. May require occasional travel for meetings or events. Must be eligible to work in the United States. Ability to obtain and maintain security clearance may be required. Compensation & Benefits Competitive base salary (commensurate with experience) Medical, Dental, and Vision Insurance 401(k) with company match Paid Time Off (PTO) and Holidays Life and Disability Insurance Professional development opportunities Equal Opportunity Employer Statement Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.

Responsibilities

This role is responsible for managing team calendars, coordinating meetings and video conferences, and overseeing logistics for internal and client activities to ensure efficient organization of schedules and resources. Key duties include arranging staff and client travel, coordinating necessary materials, tracking deadlines, and maintaining accurate documentation related to scheduling and logistics.