School Administrative Assistant at Apple Montessori Schools

Mahwah, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Oct, 26

Salary

18.0

Posted On

21 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Customer Service, Student Record Management, Calendar Management, Bookkeeping, Billing, Interpersonal Communication, Microsoft Word, Microsoft Excel, Microsoft Outlook, Multi-tasking, Attention To Detail

Industry

Education Administration Programs

Description

Description Mahwah, NJ Monday - Friday 1:00 pm to 6:30 pm Non Exempt; Hourly Apple Montessori Schools is seeking a highly organized, friendly, and proactive Administrative Assistant to join our dynamic team in our Westfield, NJ location. As the first point of contact for families, staff, and visitors, this role is essential in supporting the smooth and efficient operation of our school. Some of the duties and responsibilities: Greet and assist students, parents, staff, and visitors with warmth and professionalism Maintain student records, attendance logs, and general school documentation Support school leadership with scheduling, correspondence, and calendar management Handle phone calls, emails, and in-person inquiries with clarity and a customer-service mindset Assist in coordinating school events and staff meetings Assist with enrollment paperwork and student onboarding Maintain a clean, organized, and secure front office environment Perform basic bookkeeping or billing tasks as needed Collaborate with teachers and staff to support school-wide initiatives Why Join Apple Montessori Schools: Supportive and collaborative team environment Opportunities for career growth and development Competitive salary and comprehensive benefits The chance to make a meaningful impact on students and families every day REPORTS TO: Director/Assistant Director Requirements High school diploma or equivalent (Associate’s or Bachelor’s degree preferred) 2+ years of administrative or office experience, preferably in a school or educational setting Experience working in a school setting highly preferred. Excellent verbal, written and interpersonal skills with the ability to initiate and maintain working relationships with all levels of staff and families. Computer literacy in Office Word, Excel, Outlook and web-based applications, and proficient in the use of office equipment. Excellent organizational skills and attention to detail. Ability to multi-task in an office setting. Apply now by visiting our Careers Page and take the next step in your career with Apple Montessori Schools!

Responsibilities

The Administrative Assistant serves as the first point of contact for families and visitors while supporting school leadership with scheduling and documentation. Key duties include managing student records, handling inquiries, and assisting with enrollment and school events.