School Administrative Assistant / Receptionist at YOUNGSTOWN AREA JEWISH FEDERATION

Youngstown, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Aug, 26

Salary

0.0

Posted On

19 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Reception, Front Office Management, Bookkeeping, Microsoft Office, Google Workspace, Student Records Management, Calendar Management, Event Coordination, Data Entry, Written Communication, Verbal Communication, Multitasking, Confidentiality, Customer Service, Payroll Support, Attendance Tracking

Industry

Non-profit Organizations

Description

Description Come Join our Team! Non-Exempt, 12-Month Position The School Administrative Assistant serves as the first point of contact for students, families, staff, and visitors and is responsible for maintaining a welcoming, organized, and efficient front office. This position provides clerical, receptionist, and light bookkeeping support to ensure the smooth daily operation of the school. Primary responsibilities include but are not limited to: Reception & Front Office Management Greet visitors, parents, students, and staff in a professional and friendly manner Answer and direct incoming phone calls and emails Manage visitor sign-in procedures and maintain security protocols Receive and distribute mail, deliveries, and messages Maintain front office appearance and organization Assist with student arrival, dismissal, and attendance communication Administrative Support Provide clerical support to the Principal and teaching staff Maintain student records, files, and confidential documents Prepare correspondence, forms, letters, and reports Manage calendars, appointments, and meeting schedules Assist with event coordination, room scheduling, and communications Maintain office supplies and place orders as needed Support copying, filing, and document preparation for staff Student & Family Support Assist parents with forms, questions, and general information Track and document student attendance, tardiness, and early dismissals Communicate attendance information to appropriate staff Maintain accurate emergency contact and student information records Minor Accounting & Bookkeeping Duties Collect, record, and receipt payments (tuition, fees, fundraisers, etc.) Maintain payment logs for student accounts Assist with basic data entry into accounting software or spreadsheets Track petty cash and maintain accurate records Compile payroll information for timely submission Support the Business Office with invoices and purchase documentation Requirements High school diploma required; associate degree or administrative training preferred Previous experience in an office, school, or customer service setting preferred Basic knowledge of bookkeeping or accounting practices Proficiency in Microsoft Office/Google Workspace and office equipment Strong organizational and multitasking skills Excellent written and verbal communication skills Ability to maintain confidentiality and professionalism Friendly, patient, and service-oriented demeanor Strong attention to detail and accuracy Ability to prioritize tasks in a busy school environment Dependable, punctual, and self-motivated Comfortable working with children, families, and staff Ability to handle sensitive situations with discretion Team player with a positive attitude

Responsibilities

The role serves as the primary point of contact for the school, managing the front office, visitor security, and student attendance. Additionally, it provides clerical support to staff and handles basic bookkeeping and payment processing.