School Administrative Assistant (Substitute) at St Gabriel Catholic Church Kansas City

Kansas City, Missouri, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Apr, 26

Salary

0.0

Posted On

23 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication Skills, Organizational Skills, Attention To Detail, Record Keeping, Confidentiality, Clerical Services, Office Management, Microsoft Office, Google Suite, Canva, Customer Service, Time Management, Problem Solving, Empathy, Compassion

Industry

Description

Description St. Gabriel the Archangel Catholic School is seeking a substitute Administrative Assistant to fill in when our full-time Administrative Assistant is absent. This position is responsible for providing administration and related office services for the school. This position reports directly to the Principal. St. Gabriel is a preschool-8th grade education ministry for the Catholic Diocese of Kansas City-St. Joseph, Missouri. Essential Duties: Manage the front school office which includes operating the telephone system, managing deliveries, and greeting visitors. Maintenance of files, records, and photocopying documents. Answer phones, check voicemail, email, and other correspondence. Prepare, sort, and send all incoming and outgoing mail. Oversee daily office operations to maximize efficiency. Maintain office supplies and equipment. Collect and document tuition payments Provide other clerical services as needed for the operation of the school office. Assist principal in communications to staff, students, and parents including newsletters, fliers, and brochures. Any other duties as assigned by the administrator. Knowledge, Skills, and Abilities: Handle records and sensitive issues with confidentiality, empathy, and compassion. Demonstrate exceptional communication skills (verbal and written). Demonstrate high attention to detail and accuracy. Work independently with confidence. Strong organizational skills. Manage filing systems and ensure proper record-keeping (ie. Sycamore attendance, lunch program, immunization). Requirements A minimum of a high school diploma or its equivalent. Current first aid and CPR certification preferred. Three or more years’ experience in a professional setting preferred. Intermediate to advanced skills using Microsoft Office, Google Suite, Canva or other similar software platforms. Familiarity with the Catholic understanding of ministry is an asset. Note: All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person trainings prior to hire.

Responsibilities

The substitute Administrative Assistant will manage the front office, handle communications, and oversee daily office operations. Additional duties include maintaining records, managing supplies, and assisting the principal with various clerical tasks.