School Operations Coordinator at KIPP

Jacksonville, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Apr, 26

Salary

35600.0

Posted On

27 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office, Google Suite, Data Entry, Customer Service, Organization, Communication, Teamwork, Problem Solving, Time Management, Flexibility, Adaptability, Confidentiality, Attendance Management, Event Planning, Record Keeping, Inventory Management

Industry

Education Administration Programs

Description

Company Description KIPP KIPP Public Schools is a national network of tuition-free public schools educating 120,000 students in grades Prek-12 across 21 states and Washington, DC. While each of our schools is as unique as the community to which it belongs, we are united around a shared promise: Together, A Future Without Limits. You can learn more at www.kipp.org. KIPP Jacksonville Public Schools KIPP Jacksonville Public Schools is part of the KIPP national network. Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose – college, career, and beyond – so they can lead fulfilling lives and build a more just world. In the 2025-26 school year, the KIPP Jacksonville region will be comprised of four schools educating more than 3,000 students, kindergarten through twelfth grade in the North and West sides of Jacksonville, Florida. KIPP Impact Academy: Kindergarten - 8th grade KIPP VOICE Academy: Kindergarten - 8th grade KIPP Bessie Coleman Academy: Kindergarten - 8th grade KIPP Bold City High School: 9th - 12th grade For the current school year, teachers at KIPP Jacksonville Public Schools work the following hours Monday through Friday and may have occasional meetings or special school events outside of these hours. Hours for teachers and students may vary slightly by school. K-8 Staff: 7:30am - 4:30pm K-8 Students: 8:00am - 3:30pm, Wednesday K-8 dismissal is at 1:30pm High School Staff: 6:45am - 3:45pm, High School Students: 7:15am - 2:30pm, Wednesday High School dismissal is at 12:30pm. Every Wednesday is a student early release day, which allows teachers to participate in weekly professional development and content team meetings. *This doesn’t include Wellness Wednesdays when all staff leave at student dismissal. To support these schools, we will employ more than 300 full-time staff members. We seek educators and colleagues that represent our core values of high expectations, growth mindset, commitment to team, trust, joy, and sustainability. To learn more about what it is like to work and teach at KIPP Jacksonville Public Schools, please visit www.kippjax.org/teach where you can also view all of our job postings. Job Description KIPP Jacksonville Public Schools seeks a School Operations Coordinator for the 2025-26 school year, set to start immediately. This position is at KIPP Impact Academy (7000 103rd Street) Duties: General Office Duties Assist Front Office Coordinators with maintaining a neat, organized, clean, professional, and welcoming environment for visitors Carry out general administrative duties; answer phones, update transportation changes, check in tardy students, assist parents with early check-outs, and greet and sign in all visitors Make photocopies, assist with faxes, and assist parents/guardians when they visit the school Provide front desk coverage for lunch breaks, high visitor times, and days Front Office Coordinators are out of the office Coordinate ordering office and printer supplies. Coordinate service of copiers and printers as needed. Attendance Accurately manage daily attendance; updating systems with tardy and early check-out information and excuse notes Make personalized calls to families when students are absent and updating student systems with information Collaborate with school counselors and Assistant Principal of Operations on excessive absence interventions Student Records Cumulative student records—update and maintain records for students; store records and ensure confidentiality. Check and respond to any records requests for transfer students. All paperwork (i.e. excuse notes, report cards) filed in student folders Enrollment Assist the AP of Operations with new student enrollment and registration, both in person and by phone and e-mail Assist Student Information Manager with updating all systems for new student enrollment Supplies/Upkeep Ensure that systems are in place to provide staff with necessary supplies- both individual orders for teachers and common supplies like paper for printers and coffee in workrooms Create system of inventorying supplies available and placing school based supplies orders, as needed Ensure that printers are working and stocked throughout the school Create system for delivering packages and/or notifying staff when packages have arrived Create system for school based lost and found Health and Safety Attend first aid and CPR training and respond as needed Maintains security by following procedures; monitors visitor management system Provide students with daily medication as needed School Operations Support the AP of Operations with planning and execution of all on-campus events and field trip including but not limited to parent meetings, concerts, special events, and field lessons. Some of these events may occur outside of school hours. Support the AP of Operations by completing off campus errands, as needed Improve and implement systems that contribute and drive school operations toward operational excellence. Maintain continuous communication with internal and external stakeholders, keeping AP of Operations informed and updated on all aspects of school operations; lead, plan, and execute short-term school-based projects. Other additional tasks assigned by the school leader and/or AP of Operations to ensure operations efficiency. Compensation and Benefits Salary for this position is $35,600 Access to individual health benefits (including medical, dental, and vision) Access to individual short-term and long-term disability insurance 403(b) retirement program with a company match Qualifications Requirements of the position include: Associate's degree High level of comfort with Microsoft Office and Google Suite High level of comfort with sitting at the front desk using office equipment, computers, entering data, answering phone calls, and greeting visitors for an extended period of time. Comfortable with walking up and down stairs and through school hallways Thrives in an entrepreneurial environment; flexible, willing to learn and take on new responsibilities Professional, friendly, and adaptable personality; team player who is open to feedback Ability to tackle multiple projects and initiatives at once with a strong sense of prioritization KIPP Jacksonville Public Schools believes that our staff will represent our core values—high expectations, a growth mindset, commitment to team, trust, joy, and sustainability. We search for teammates who embody them. Highly Preferred Qualifications: Experience in education 1 to 3 years in a classroom or a school setting (paraprofessional, substitute, front office, etc.) OR 1 to 3 years of relevant work experience in a front office position (secretary, office coordinator and/or manager) In accordance with Florida House Bill 531, this position requires a background screening through the Care Provider Background Screening Clearinghouse. For more information regarding the screening process, education, and awareness, please visit the official website at: https://info.flclearinghouse.com Additional Information APPLY Please complete an application and upload a resume via our job board. No applicants will be considered that submit resumes through other job postings. Link here: https://careers.smartrecruiters.com/KIPP/jacksonville If you're a current KIPP Jax team member, you should: 1) Inform your current manager of your interest in the role and 2) Complete the online application QUESTIONS If you have questions about this position, please email Jessica at [email protected]. Please understand that resumes and/or cover letters are not accepted via email and you will be redirected to apply via the website. KIPP Jacksonville Public Schools is committed to a policy of equal treatment for all individuals applying for employment at our schools. KIPP Jacksonville Public Schools does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation or national or ethnic origin. Start Date: Immediate opening Department: School-based Support

Responsibilities

The School Operations Coordinator will assist with general office duties, manage attendance, maintain student records, and support school operations. This role involves coordinating supplies, ensuring health and safety protocols, and assisting with event planning.