Reporting To: Director of Head’s Office
Work mainly directed by: Director of Head’s Office and SMT
Hours of Work: Full-time, term time plus 4 weeks - Monday to Friday, 08:00 – 17:00
Salary: £28,000 per annum
Summary of the Role: We are seeking to appoint a School Receptionist/Office Administrator to be a welcoming and professional first point of contact for guests and visitors to the school.
This is a full-time role, working term time plus four additional weeks of the year. You will preferably have relevant experience, a friendly nature and excellent IT skills. You will be highly organised, with the ability to work under pressure and to deadlines, showing initiative. Most importantly, you will have a positive work ethic and can-do attitude
Job purpose: To be a welcoming and professional first point of contact for all guests and visitors either in person, over the phone, by post or email.
To work as part of the administration team in discharging school-wide reception and administrative support services.
Job description: To manage the reception and telephone switchboard service, providing a welcoming and efficient service.
To deal with telephone calls and emails, providing information, transferring calls and taking messages as appropriate.
Welcome visitors and guests, issue visitors’ badges and safeguarding information and advise the staff member concerned of their arrival in accordance with the Visitor Policy. To deal effectively and efficiently with a wide range of queries from pupils, parents, visitors and staff.
To coordinate internal and external incoming/outgoing mail and parcel deliveries.
To create staff ID badges and visitor passes as required, liaising with Marketing for photographs as necessary.
To maintain pigeon holes for new and leaving staff.
Other: Provide cover and additional support to other members of the administration team when required.
Assist in the arrangements of whole school events. Participate in training and other learning activities such as appraisals.
Undertake other similar duties and activities that fall within the role; and any other duties as may be reasonably required by the Deputy Head Operations, or other members of SMT.
Work closely with the Examinations Officer to ensure that all JCQ standards are met in relation to the receipt and postage of all examination materials.
Candidate Brief Being on reception you pick up privileged information, it is expected that the receptionist is an excellent communicator and that they will pass on important information to teaching and boarding staff.
Assist in administering tutor information, individual and whole school photographs, tutor lists, mufti days.
This job description is not definitive and may be altered from time to time in order to undertake other duties commensurate with the level of the position in accordance with the needs of the School.
Job Types: Full-time, Permanent
Pay: £28,000.00 per year

Benefits:

• Canteen
• Cycle to work scheme
• Free flu jabs
• On-site gym
• On-site parking

Language:

• English (preferred)

Work Location: In person
Application deadline: 27/08/202

Please refer the Job description for details