School Secretary at Academy School District 20

Colorado Springs, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Mar, 26

Salary

22.82

Posted On

15 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication, Organization, Time Management, Confidentiality, Bookkeeping, Clerical Skills, Interpersonal Skills, Problem Solving, Attention to Detail, Adaptability, Customer Service, Teamwork, Data Management, Office Equipment Proficiency, Record Keeping, Technology Adaptation

Industry

Education Administration Programs

Description

Location: Academy International Elementary School Recruiting Start Date: 12/01/2025 Estimated Start Date: 12/17/2025 School Secretary performs clerical, secretarial, and administrative duties in support of the school or department. Provides full administrative assistance and secretarial service. Gives secretarial, informational, and emotional support to parents and students in an effort to aid in personal, educational, and vocational development of each student. The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time. Reports consistently for work as scheduled Performs other duties as assigned Attains proficient or higher evaluations on established Performance Standards Answers telephone, provides information to callers, takes messages, forwards phone calls as appropriate, greets visitors to building courteously, determines their needs, and provides information or directions Assists students as needed Composes, performs, and types routine correspondence and reports and updates lists Confirms appointments and meetings Contacts parents and students regarding absences from school Develops and implements office procedures and methods to ensure the efficiency of office operations Develops and maintains required reports Interprets and explains district rules, regulations, and procedures to the public Maintains a complete set of accurate and timely student records containing data such as grades, credits, GPA, names, addresses, telephone numbers, immunization history, correspondence, etc. Maintains office filing systems Maintains responsibility for the clerical operations of a departmental office Maintains various databases and reports Performs a variety of bookkeeping procedures and tracks various district accounts; reconciles accounts and records; maintains/prepares budget records and summaries Performs a variety of duties using various types of office equipment Performs routine typing activities related to departmental functions Prepares and processes reports which require research, computation, and compilation Prepares requests for room reservations, room arrangements, and equipment Processes and inputs data for student registration/schedules Provides back up assistance to other office staff Runs student transcripts using database systems, runs lists of students (alphabetical, by rank, by GPA, by Class, etc.) and looks up class schedules as needed Sets up, files, and sorts a variety of documents, to include sensitive and confidential information Takes dictation for official meetings, prepares minutes and handles confidential or sensitive documents and correspondence Knowledge, Skills, and Abilities: Ability to adapt to changing technologies and to learn functionality of new equipment and systems Ability to communicate effectively verbally and in writing Ability to create, access, input, retrieve, and manipulate information in various software systems Ability to establish and maintain accurate record keeping, document management, and filing systems Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors, administrators, coworkers, staff, students, parents, and the general public Ability to follow oral and written instructions Ability to greet and interact with the public in a courteous and professional manner Ability to maintain confidentiality Ability to manage simultaneous demands and set clear priorities Ability to perform routine bookkeeping and clerical accounting tasks effectively and efficiently Ability to work days, hours, locations, and assignments as directed by the supervisor within the position responsibilities Ability to work independently without direct supervision Commitment to the education of students as a primary responsibility Communicates effectively with students and adults in a wide variety of settings Computer proficiency including office productivity applications Considerable knowledge of policies, procedures, and overall district functions Demonstrated ability to manage simultaneous demands and set clear priorities Demonstrated ability to work well with others in a team setting Demonstrates citizenship, compassion, courage, discernment, excellence, honesty, hope, integrity, patience, perseverance, reliability, respect, responsibility, and trustworthiness Demonstrates effective organizational and time management skills Detail-oriented Energetic, creative, innovative, flexible Excellent cooperative, collaborative, and problem-solving skills Knowledge of office methods and procedures including appropriate telephone etiquette Knowledge of Special Education, other educational programming, and associated legal requirements as related to the needs of the students assigned to the teacher Promotes a positive climate, culture, and community Strong mathematical and analytical skills Strong organizational, interpersonal, written, listening, and verbal communication skills Student-centered and relationship-focused Understanding of data privacy laws and their implications for the educational community Willingness to participate in ongoing training as required Work Environment: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive. The noise level in the work environment may alternate among quiet, moderate, and loud. The incumbent is frequently required to interact in person and through communication methods with the students, public, and/or other staff. The incumbent is required to work scheduled school/work hours and/or days. The incumbent may be required to work extended school/work hours and/or days as directed. Work is generally performed within a standard office environment. Physical Demands: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands, if listed, are considered essential functions Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils Typical demands require staff to lift and carry up to 20 pounds, and may be higher for some assignments depending on position and student need; climb stairs, ladders, and/or stools; reach, hold, grasp and turn objects; use fingers to operate computer keyboards; feel the shape, size and temperature of objects Cognitive Functions: The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive. The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills. Required Qualifications: High school graduate -high school diploma or equivalent Preferred Qualifications: Compensation Range: $21.73-22.82 Scheduled Weekly Hours: 27.5 Hours per Day: 5.5 hour(s) per day Number of Days per Year: 190 Days M-F Benefits Eligibility: Full-time - Regular For more information on our benefits, please visit Employee Benefits | Academy District 20 (asd20.org). FLSA Status: United States of America (Non-Exempt) How to Apply: New applicants (including current district staff members) must use the Workday application portal. Documents emailed directly to a supervisor will not be considered for application purposes and will not receive a response. A completed online application also includes the following uploaded documents in PDF format: A current resume Please do not call to request site visits or interviews at the school/location. Please direct all inquiries via the email address indicated on the posting Hiring Manager Email: laura.mcnally@asd20.org Academy District 20, founded in 1957, is the largest school district in the Pikes Peak Region. With 40 schools, the district serves approximately 26,000 students. - We educate and inspire students to thrive in a safe and supportive environment. - We believe people are the heart of our success. - We believe relationships matter. - We believe in quality education. - We provide creative and personal learning opportunities, accessible to all students, preparing them to thrive in an ever-changing world. Due to the large number of applications we receive, we are unable to contact those applicants not selected for interviews. Thank you for your understanding. Please note fingerprinting and background checks are required for all positions. Explanations of benefits and benefits eligibility can be found in the most recent benefits guide on the Employee Benefits page of the ASD20 website. Academy District 20 is an Equal Opportunity Employer. Learn more.

Responsibilities

The School Secretary performs clerical, secretarial, and administrative duties in support of the school. This includes providing administrative assistance, answering calls, maintaining student records, and developing office procedures.