School Secretary (Full-Time, All Year Round) at BEECHWOOD SCHOOL
RTW, England, United Kingdom -
Full Time


Start Date

Immediate

Expiry Date

04 Sep, 25

Salary

27000.0

Posted On

05 Jun, 25

Experience

3 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Good communication skills

Industry

Education Management

Description

Education:

  • GCSE or equivalent (preferred

Experience:

  • Administrative: 3 years (preferred
Responsibilities

MAIN PURPOSE OF THE ROLE:

  • Be the first point of contact in the Front Office Reception and work as part of the Administration Team
  • To ensure that staff, parents, pupils, visitors and third parties receive a personalised and professional service
  • To ensure the Front Office Reception area is maintained and tidy
  • To be responsible for confidential secretarial, administration and clerical duties relating to all aspects of the school, including management of diary, correspondence, record keeping, minute taking and organising meetings plus school events
  • To be responsible for all confidential secretarial, administration and clerical duties required by school staff including SLT
  • Some aspects of HR administration

SPECIFIC RESPONSIBILITIES:

  • Update and maintain school Attendance Registers
  • Responsible for collation and submission of school Annual Census
  • Work with the Finance department to update SchoolMoney and ordering and management of purchase requisitions
  • Keep ParentMail database updated
  • Ensure the SLT is briefed for all meetings with relevant correspondence, documents/presentations
  • Manage minibus booking diary and communicate with minibus drivers, in liaison with the Assistant Head
  • Produce and update daily sign in/out logs for staff, students and visitors
  • Responsible for the management and restocking of photocopiers, in liaison with the Site Manager
  • Open correspondence addressed to the school and take appropriate action
  • Take minutes at staff meetings/briefings as required and ensure that matters arising from meetings are dealt with by the appropriate people within agreed timescales
  • Administrative filing including some confidential correspondence
  • Manage pupil files
  • Use ParentMail for school to Home correspondence
  • Oversee school trips correspondence
  • Proof-read school correspondence including grade slips and reports then send to parents via email or post
  • Manage staff online training using TES Educare and ensure this is kept up to date and completed
  • Provide First Aid assistance when required (training provided)
  • Help with organising of school events including Prize Giving and Carol Service
  • Manage hospitality for meetings and events/functions throughout the year
  • Receive and appropriately deal with email correspondence
  • Photocopying/scanning documentation as required
  • Organise the Student/Teacher planners
  • Organise and oversee school photographs
  • Liaise with the school’s PTA
  • Be fully conversant with GDPR
    Job Types: Full-time, Permanent
    Pay: Up to £27,000.00 per year

Benefits:

  • Company pension
  • Discounted or free food
  • Employee discount
  • On-site parking
  • Referral programme

Schedule:

  • Monday to Friday

Education:

  • GCSE or equivalent (preferred)

Experience:

  • Administrative: 3 years (preferred)

Language:

  • English (required)

Work Location: In perso

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