SDA Branch Adminstrator at Odyssey Systems Consulting Group, Ltd.

Colorado Springs, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jun, 26

Salary

0.0

Posted On

08 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Scheduling, Correspondence Preparation, Personnel Actions Tracking, Event Coordination, Visitor Control, Document Publication, Data Tracking, File Maintenance, Report Preparation, Liaison Duties, Supply Management, Travel Account Management, Defense Travel System, Travel Voucher Preparation, Records Management, Task Management System (TMT)

Industry

Government Administration

Description

Position Summary Odyssey Systems has an exciting new opportunity providing Advisory and Assistance Services (A&AS) supporting the US Space Force mission to defend National Security Interests in Space as a Space Domain Awareness (SDA) Branch Administrator supporting System Delta 85 (SYD 85). SYD 85 is the U.S. Space Force organization responsible for developing and delivering resilient space capabilities supporting Battle Management, Command, Control, Communication, and Space Intelligence (BMC3I). SYD 85 synchronizes acquisition efforts for critical space system capabilities and works together with Combat Forces Command (CFC) Mission Deltas to improve mission readiness. SYD 85’s missions are foundational to Protecting and Defending US Space Systems that provide space-based Intelligence, Early Warning, Communications and Global Positioning services that sustain our way of life, support our national economy and act as force multipliers in times of conflict. Odyssey Systems is looking for high-performing, passionate people ready to make a difference by joining our existing team of dedicated professionals in the BMC3I workforce! Odyssey Systems provides support to the Government in five areas: Product Support, Sustainment Engineering & Sustainment Management, Technical Order Management, Technical User Interface, and System Design, Engineering, and Integration. These tasks are executed laterally with USSF SSC/SZG depot and development contractors and with SDA stakeholders. This is a full-time position at 2424 Garden of the Gods Road in Colorado Springs, CO. with an opportunity to telework 1 to 2 days per week at the discretion of the Government. Responsibilities Branch Administrators operate with broad direction, applying a deep knowledge of administrative processes, procedures, tools and protocol to perform a robust range of administrative tasks, such as; maintaining executive schedules and communication, preparing and reviewing correspondence, tracking and reviewing military and civilian awards, evaluations, and personnel actions, overseeing the administrative operations of a large office or organization, and coordinating large events requiring substantial discretion and attention to protocol. As an SDA Branch Administrator, you will perform the full range of administrative support tasks, from basic receptionist and visitor control tasks to the preparation, coordination and publication of a wide variety of documents, graphics, presentations, spreadsheets, schedules, and other administrative products. The Administrator may be responsible for tracking and validating company or client technical or financial information, establishes and maintains files, prepares reports and monitors deliverables, ensuring quality assurance in all products delivered. The Administrator may serve as liaison regarding administrative issues related to purchasing, personnel, facilities, and operations. The Administrator may manage supply and travel accounts and documentation. The work requires knowledge of administrative principles, policies, and procedures, and the application of a variety of automated and non-automated tools, forms and templates. Administrators must be able to communicate verbally and non-verbally in a clear, concise and professional manner, exercising the decorum required of a professional work environment. Duties include, but are not limited to: Manage the Portfolio Lead’s dynamic calendar and travel schedule, interfacing with senior officers/executives from multiple military commands and intelligence agencies, and facilitating communication between the Division and Portfolio leadership and team Schedule and prioritize meetings/events to maximize the Portfolio Lead’s time, ensure realistic scheduling, identify meeting participants, subject matter experts (SMEs) and required materials to thoroughly address meeting topics Develop, organize, and set up meetings to include weekly staff meetings, financial and program reviews, execution reviews, and other meetings as needed Support the Portfolio Lead and staff to communicate program issues or concerns, and to request and advocate for executive decisions, intervention, and support Arrange travel plans for the Portfolio lead using the Defense Travel System, to find and book optimal flights, lodging, and transportation to meet mission requirements Assist with preparation of travel vouchers in the Defense Travel System following trips and perform records management and gather/develop all necessary paperwork/documentation Draft, review, and edit correspondence to ensure compliance with standards, including Tongue and Quill, Directorate and Division guidance, and templates Assist in the reviewing and processing of military awards and decorations, evaluations, military correspondence, military, and civilian personnel actions, and should have a basic understanding and comfortability in these areas Help ensure the Portfolio Lead is thoroughly prepared for each scheduled event to include scheduling preparation time, providing read-ahead materials, biographies of participants, subject matter experts, and arranging advanced meetings, as required Prepare correspondence, handle information requests, and perform functions such as answering phone calls, organizing, and scheduling meetings/VTCs, arranging conference calls, receiving/escorting visitors, writing meeting minutes as required, making copies, and managing functions such as mail, courier service, records management, etc. Track and manage work tasks/action items using AFSPC’s Task Management System (TMT) Assist security personnel and visitors with security clearance verification, building access, data transfers, processing visit requests, etc., as required Other duties as required/requested by the Government and within scope of the S3 contract Qualifications Citizenship: Must be a US citizen Minimum Required Qualifications Clearance: DoD Secret clearance, able to obtain a DoD TS/SCI clearance Education: Bachelor’s degree or higher in a relevant field Years of Experience: 5 years supporting senior personnel in a similar role in a Department of Defense, Missile Defense Agency, or Intelligence organization Familiarity with standards and experience preparing and routing correspondence in a Space Force, Air Force, or other DoD organization Proficient in Microsoft Office applications (i.e., Outlook, Word, PowerPoint and Excel) Interpersonal Skills: Exceptional professionalism and proven experience exercising discretion and confidentiality with sensitive organizational and personal information Preferred Qualifications Clearance: DoD TS/SCI clearance Education: Master’s degree or higher in a relevant field Years of Experience: 8 or more experience supporting senior personnel in a similar role in a Department of Defense, Missile Defense Agency, or Intelligence organization Interpersonal Skills: Strong communications skills (phone, email and in-person) Proven ability to work collaboratively and effectively in fast-paced environment Additional Information: Location: Work is performed at 2424 Garden of the Gods, Colorado Springs, CO with work and meetings intermittently performed at Peterson Space Force Base Travel: Up to 5% to CONUS and OCONUS locations upon Government direction Hybrid: Opportunity to telework up to 1-2 days per week at the discretion of the Government #LI-JK1 Company Overview Odyssey Systems is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military’s operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care. Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares, a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities Please Note: Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications. This position is filled through continuous recruitment and will remain open until a sufficient pool of applications has been received.Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, Tricare supplement, short-term disability, long-term disability, 401(k) match, flexible spending accounts, health savings accounts, employee assistance program, learning and development benefit, paid time off, and holidays.Odyssey Benefits

Responsibilities

The Branch Administrator will manage the Portfolio Lead’s dynamic calendar and travel schedule, interfacing with senior military and intelligence executives, and will be responsible for scheduling, prioritizing meetings, and developing necessary support materials. Duties also include drafting, reviewing, and editing correspondence, assisting with military awards and personnel actions, and managing administrative tasks like answering phones, escorting visitors, and tracking action items.