Seasonal Administrative Support at The Miami Foundation

Miami, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Dec, 25

Salary

25.0

Posted On

16 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Event Support, Office Supply Management, Microsoft Office, SharePoint, OneDrive, Reliable Transportation, Light Manual Labor, Proactive, Flexible, Trustworthy

Industry

Philanthropic Fundraising Services

Description

Description Full-Time - anticipated October 1 to December 12, 2025 The Miami Foundation builds the philanthropic, civic, and leadership backbone for Greater Miami. Since 1967, the Foundation has invested over $770 million to strengthen our community with partnerships and contributions from more than 1000 fundholders and 35,000 donors. The Miami Foundation, which currently manages over $570 million in assets, mobilizes donors, nonprofits, leaders, and locals to set a bold vision for our community's future and to invest in a stronger, more equitable, more resilient Greater Miami. The Operations team manages our office space that is true to our values. They set the standard for what it means to lead with joy and create a community centered space. They source all necessary logistics support, including but not limited to, phone management, mail management, check processing, and vendors. As we move into Give Miami Day season, the team needs a reliable, positive, hands-on and solutions-oriented administrative support professional to assist with a variety of tasks including front desk coverage, event support, and office supply management to ensure the office runs smoothly. Department: Operations FLSA Status: Non-Exempt Pay Range: $20-$25 per hour; commensurate with skills and experience. We anticipate 40 hours per week for 10 weeks. Reports to: Manager of Operations, Office of The President and CEO Job Duties • Monday: Front desk coverage (no phone duties). • Tuesday–Thursday: Support onsite and offsite events, including setup, cleanup, and supply transport. • Friday: Inventory and restocking of office supplies. Other duties as assigned. Requirements Experience, Abilities and Skills Previous administrative support in an office setting. Reliable transportation for travel to offsite events. Physically able and willing to perform light manual labor (e.g., loading/unloading supplies, setting up meals). Competency with Microsoft Office, SharePoint, and OneDrive. Trustworthy, proactive, and flexible—no job is too big or too small. Experience in a nonprofit setting is a plus. This list of essential functions is not intended to be exhaustive. The Miami Foundation reserves the right to revise this job description as needed to comply with actual job requirements. The Miami Foundation is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, or any other protected characteristic. The Miami Foundation will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business.

Responsibilities

The Seasonal Administrative Support will assist with front desk coverage, event support, and office supply management. This role is essential to ensure the office runs smoothly during the Give Miami Day season.