Secretariat Support Officer at City of Parramatta External Careers Site

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

10 Sep, 26

Salary

104610.61

Posted On

12 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Minute Taking, Records Management, Meeting Logistics, Stakeholder Management, MS Office Suite, EDRMS, Report Analysis, Confidentiality, Typing 60 wpm, Administrative Support, Project Support, Business Support

Industry

Government Administration

Description

At a glance: * Work type: 35 Hours per week | Hybrid Flexible working arrangements * Employment type: Full Time term contract, up to April 2027 * Salary: $104, 610.61 + 12% superannuation * Closing date: 9pm, Sunday 28 June, 2026 The City of Parramatta is going through unprecedented change and transformation as we grow and transform into a Global City. The intensity of growth and investment in City of Parramatta means that Council, their partners, and community have a once-in-a-generation opportunity to shape the City’s future and ensure it is culturally, socially, environmentally, and economically sustainable. About the role This position is responsible for overseeing the coordination, organisation and management of the Meetings of Council and Councillor Workshops. In addition, they will provide administrative support to the Secretariat function. As this position provides high level direct support to Councillors, flexibility will be required for in office attendance that may be higher than the standard requirements across Council. On a daily basis you will: * Organise, coordinate and support all Meetings of Council, Councillor Workshops and Committee Meetings, including attendance, records management and end‑to‑end meeting logistics. * Deliver efficient, accurate and timely secretariat services, including minute taking, action and outcomes tracking, correspondence management, and acting as a key point of contact for internal and external stakeholders. * Provide high‑quality administrative, business and project support to the Secretariat team, including system support, staff training, research, surveys, and continuous improvement initiatives. * Coordinate and support training sessions, conferences and workshops, including stock control, logistics, supporting materials, and staff training on Secretariat processes and systems. About You The successful candidate should have minimum of 4 years’ experience supporting Council, Board meetings or Senior Executive Level. You will also bring: * Certificate IV in Business (Administration) or equivalent experience * Demonstrated experience providing high level administrative support. * Proven experience in MS Office suite and an Electronic Document Records Management System (EDRMS). * Experience developing, reviewing and analysing Council or Corporate reports and presentations. * Ability to maintain confidentiality and discretion * Proven ability to type 60 wpm What’s on offer We are offering a full time term contract, for up to April 2027, with an attractive remuneration from $104, 610.61 plus 12% superannuation. In addition, City of Parramatta also offer excellent employee benefits which include: * A range of flexible work arrangements including hybrid WFH arrangements * Central Parramatta location (Public transport at our door, discounted parking) * Significant leave benefits (up to 12 days flexi-time, 3 additional leave days at Christmas, 15 days sick/personal leave, 2 days health and wellbeing leave per year) * Learning and development opportunities * Health and Wellbeing programs (Fitness Passport, flu shots, etc.) Want to know more? Further information regarding the requirements of this role can be found in the attached Position Description. [https://copauehrmspd.blob.core.windows.net/pds/Updated Secretariat Support Officer PD (Gd 10) - May 2024.pdf] Review our Values Flyer [https://copauehrmspd.blob.core.windows.net/pds/3965_Parramatta Values_1pager (1).pdf] [https://copauehrmspd.blob.core.windows.net/pds/Our Values and Behaviours (1).pdf]which outlines Council's core values and behaviours. Alternatively for a confidential discussion please contact the Recruitment Team on email recruitment@cityofparramatta.nsw.gov.au. How to apply Candidates MUST apply online. Please attach a Cover Letter addressing the requirements of this role. Applications close 9pm, Sunday 28 June, 2026 and will not be accepted through any other medium. This position requires the preferred candidate to undergo a Criminal History Records check. A criminal history does not necessarily disqualify a prospective candidate from selection.   The City of Parramatta supports a Drug and Alcohol-free working environment and employees may be subject to random testing as a result. Inclusion, Diversity and belonging lies at the heart of how we recruit at the City of Parramatta. We continue to commit to creating a diverse and inclusive workplace and hire great people with a wide variety of skills, experiences, and backgrounds. We invite candidates of all ages, people with disability, Aboriginal and Torres Strait Islander Peoples, women, ADF veterans, LGBTIQA+ and other culturally diverse groups. We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process and supportive workplace. Please note you must be an Australian or New Zealand citizen or a permanent resident in Australia to apply for this position. Applicants holding visas may be considered for Casual or Term contracts, subject to their visa work conditions.

Responsibilities

Oversee the coordination and management of Council meetings and Councillor workshops, including logistics and records management. Provide high-level administrative and secretariat support to the team and internal/external stakeholders.