JOB DESCRIPTION

We are the makers of possible
BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.

JOB SUMMARY

As a key member of the Office Services team, you will provide secretarial and administrative support to assigned Heads of Departments across various business units, ensuring seamless assistance for both leaders and their respective teams.

EDUCATIONAL QUALIFICATIONS AND PRIOR EXPERIENCES

• Diploma / Degree in Business Administration or equivalent
• Minimum 5 years working experience in a multinational corporation (MNC) with preferably office administration and events management background.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), PDF, DocuSign, Concur etc.
• Familiar with use of various teleconferencing tools (e.g. Microsoft Teams, Zoom, etc.)

PROFESSIONAL SKILLS & KEY COMPETENCIES

• Maintains discretion and handles sensitive information with a high degree of confidentiality and adaptability.
• Communicates effectively, both verbally and in writing, across all levels of the organization.
• Exhibits strong attention to detail, ensuring compliance with policies, controls, and process efficiency. Proactively anticipates business needs and identifies solutions.
• Thrives in a high pressure, fast paced environment while remaining composed and effective.
• Flexible and available to work beyond standard office hours when required.
• Demonstrate interpersonal skills to effectively grow and maintain professional relationships, partner with colleagues, and achieve required business outcomes.
• Demonstrate strong abilities in prioritizing, organizing, and managing multiple tasks to meet deadlines and priorities, tracking and reporting the status of assignments and activities, resolving problems with limited oversight.
  Click on apply if this sounds like you!
  Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.
  To learn more about BD visit: https://bd.com/careers
  Required Skills
  Optional Skills
  .

• Effectively maintains calendars for Head of Departments by planning and scheduling meetings, conferences and teleconferences.
• Prepare and ensure compliance with expense reports in a timely manner.
• Arrange travel accommodations, which includes flights, hotels, and visa applications/renewals for Head of Department, as needed.
• Prepare and consolidate presentations / meeting materials as required.
• Arrange and coordinate meetings, conferences, and events—both locally and internationally—including offsite gatherings.
• Maintain and oversee the department’s events calendar (e.g. monthly leadership team meetings, business reviews).
• Handle reservations for conference and meeting rooms, management teleconference and oversee audio-visual requirements.
• Assist with the departments’ administrative requests (e.g. Purchase Order, DocuSign, etc.)
• Support departments in managing the new hire onboarding and exit clearance process.
• Ensure distribution list of departments remain up to date.
• Taking minutes of meetings for departments, when required.
• Coordinate internal communications and follow-ups between departments and key stakeholders
• Draft and prepare letters, memos and other correspondences requiring judgement and discretion; write, edit and manage internal and external communications.
• Collect and distribute all incoming and outgoing mall, correspondence and documents.
• Offer backup support to designated colleague during their absence, ensuring continuity in tasks and responsibilities.
• Conduct projects, assignments and perform any other tasks as directed and assigned.
• Demonstrate continuous effort to improve operations, streamline work processes, analyze records, systems and suggest ways for improvement.