Secretary at BESIX

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

16 Mar, 26

Salary

0.0

Posted On

16 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Secretarial Studies, Business Administration, MS Office, Document Control, Typing Skills, Communication Skills, Time Management, Organizational Skills, Detail-Oriented, Teamwork, Front Office Handling, Filing System Management, Report Preparation, Administrative Support, Coordination Skills, Professional Etiquette

Industry

Construction

Description

Company Description Six Construct, a subsidiary of the BESIX Group, is the largest Belgian construction company operating in the Middle East. The company combines the efforts of a highly skilled workforce, along with strategic planning and innovative use of technology to overcome the most complex business challenges. Six Construct is a multi-services company that operates in the construction of commercial and residential buildings, sport and leisure facilities, infrastructure and marine-related projects. The company currently employs a workforce of approximately 4,000 in the Middle East, and a total of 10,000 worldwide. Job Description What You’ll Drive Provide comprehensive secretarial and administrative support to the Project Management and Technical Office. Receive, register, log, and properly distribute all incoming and outgoing documents. Prepare and maintain daily reports, technical submittals, and drawing records in the CSD system. Type and format letters, faxes, emails, and memos; receive and manage mail/email correspondence. Maintain and regularly update correspondence log registers and records in the CSD system. Attend and manage telephone calls and act as the front office point of contact. Prepare minutes of meetings, payment certificates, and monthly progress reports for consultants. Establish, organize, and maintain an effective filing and document control system. Coordinate with subcontractors and consultants regarding documentation and administrative matters. Liaise with Head Office (HO) on administrative and coordination tasks. Prepare weekly and monthly manpower and plant/equipment reports. Manage stationery inventory and office supplies. Qualifications You’re a Great Fit If You Have Diploma or Bachelor’s degree in Secretarial Studies, Business Administration, or a related field. Minimum 5 years of experience as a Secretary or Administrative Assistant, preferably in a construction, engineering, or project management environment. Proficient in MS Office (Word, Excel, Outlook, PowerPoint). Experience using document control systems (CSD or similar systems). Strong typing and formatting skills for reports, letters, minutes of meetings, and technical documents. Strong document control and filing system management skills. Ability to prepare daily, weekly, and monthly reports (manpower, plant, progress reports). Excellent verbal and written communication skills. Ability to coordinate effectively with subcontractors, consultants, and Head Office. Professional telephone etiquette and front-office handling skills. Well-organized, detail-oriented, and able to manage multiple tasks. Strong time management and prioritization skills. Ability to work independently and as part of a team. Why You’ll Enjoy Working with Us Exciting Projects Career Growth Diverse Team Competitive Benefits Positive Workplace Culture Additional Information Six Construct is guided by our core values of respect, excellence, co-creation, passion, and unity. Our values are at the heart of everything we do, creating a diverse and inclusive workplace where everyone feels valued, secure, and motivated to reach their full potential.

Responsibilities

The Secretary will provide comprehensive secretarial and administrative support to the Project Management and Technical Office, including managing documents and correspondence. They will also prepare reports, maintain filing systems, and coordinate with subcontractors and consultants.