Secretary at Bizzell

Guthrie, Oklahoma, United States -

Full Time

Start Date

Immediate

Expiry Date

04 May, 26

Salary

0.0

Posted On

03 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clerical Duties, Administrative Duties, Microsoft Office, Communication Skills, Time Management, Task Allocation, Discretion, Correspondence Control, Report Preparation, Safety Practices, Mentoring, Student Engagement, Professional Development, Housekeeping, Compliance, Liaison

Industry

Business Consulting and Services

Description

Description Reports to Academic Program Director. Performs a variety of clerical and administrative duties in compliance with government and management directives. Reports to the designated supervisor. Responsible for performing a variety of clerical and administrative duties which require extreme discretion, in compliance with government and management directives. Maintain calendar and schedule appointments. Act as liaison between manager, director, and other center and departmental staff. Maintain correspondence control log, receive incoming and outgoing mail and follow up on dates for action items. Prepare special reports as directed. Cultivate and maintain a climate on center which is free of harassment, intimidation, and disrespect to provide a safe place for staff and students to work and learn. • Follows CDSS plan and Code of Conduct system daily. • Maintains good housekeeping in all areas and complies with safety practices. • Complies with all DOL guidelines, OFCCP regulations, Job Corps notices and bulletins, and Center policies and procedures. • Models, mentors, and monitors appropriate Career Success Standards. • Helps students become more employable through continuous reinforcement. • Participates in PRH-mandated staff training. Failure to participate may result in disciplinary action up to and including termination. • Performs other duties as assigned. Organization of Work • Demonstrates the ability to handle several projects simultaneously. • Implements the key principles of time management, task allocation, and priority assignment in addition to personal organization. • Continually seek ways to improve the service provided via the development of professional skills and personal growth. • Initiates and responds to suggestions for improving service. Requirements Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions. Proficiency with advanced Microsoft Office applications including Word, PowerPoint, and Excel. High school diploma or equivalent and two years related experience. Associate’s degree preferred. Experience with youth, excellent written and verbal communications skills, and computer proficiency required. Valid driver’s license with an acceptable driving record, unless waived by management. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, and walk; to reach with hands, and arms, talk, and listen. The employee is occasionally required to sit; to use hands to finger, handle, or feel; to taste and to smell. The employee must be able to occasionally lift and/or move up to 25 pounds. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level can vary from moderate to loud.

Responsibilities

The Secretary performs a variety of clerical and administrative duties, maintaining schedules and acting as a liaison between staff. They are also responsible for ensuring a respectful and safe environment for staff and students.